Front Desk Receptionist & Office Coordinator

Posted 22 days ago

Description

We are seeking a dynamic, friendly, and highly organized Receptionist & Office Coordinator to be the welcoming face of our executive office suites and real estate office. This role is ideal for someone who truly lights up a room, enjoys interacting with people, and thrives in a professional, service-oriented environment.

You will oversee front desk operations, support executive suite tenants, manage conference and event room scheduling, handle tenant mail, and assist with light real estate and marketing tasks. Creating a warm, organized, and seamless office experience for tenants and guests is a top priority. If this sounds like you, apply now!

• Greet all tenants, clients, and guests with a warm, professional, and friendly demeanor
• Answer phones, direct calls, and manage general inquiries
• Maintain a welcoming, polished, and professional office environment
• Manage executive suite rentals and tenant communication
• Schedule and coordinate conference rooms and event spaces
• Maintain accurate calendars and ensure no double bookings
• Prepare rooms for meetings or events and ensure proper setup
• Assist tenants with general office needs and day-to-day support
• Receive, sort, and distribute incoming mail and packages for tenants
• Log and notify tenants of mail and package arrivals as needed
• Maintain organized and secure mail handling procedures
• Maintain organized digital and physical files
• Utilize Microsoft Word, Excel, and Google Drive for documentation, scheduling, and tracking
• Assist with light transaction coordination related to small real estate activities (as needed)
• Assist with light marketing tasks such as flyers, announcements, tenant communications, and promotional materials
• Support promotion of executive suites and event space availability
• Assist with office initiatives, events, and daily operations

• 1+ year receptionist, front desk, or office coordination experience required
• Professional appearance with excellent communication and interpersonal skills
• Friendly, outgoing personality with a strong customer-service mindset
• Strong organizational skills and attention to detail
• Experience managing calendars, scheduling, and multiple priorities
• Proficient in Microsoft Office and Google Drive
• Light marketing or administrative experience is a plus
• Reliable, proactive, and able to work independently
• High school diploma, GED, or equivalent

• Someone who creates a welcoming and professional experience for tenants and guests
• A detail-oriented multitasker who enjoys staying organized
• A team player who takes ownership of the office environment
• Someone comfortable interacting with professionals across multiple industries

$16 per hour

• Be part of a respected and well-established real estate company.
• Work in a supportive, team-oriented environment where your contributions are valued.
• Competitive pay.
• Opportunity to develop your real estate career with a company that prioritizes employee growth and client satisfaction.

If you're an enthusiastic, responsible, and customer-focused individual, we encourage you to apply today!