Senior Assistant Admin, Quality - Belvidere, NJ

Senior Assistant Admin, Quality

Location: Belvidere, NJ

Employment Type: Onsite

As a Senior Assistant Admin within our Quality team, you will be responsible for contributing to the departmental goals and targets by coordinating and providing administrative, communication, and system support across Quality and general site administration. You will be responsible for providing key administrative and system ownership support for the site Quality Management System (QMS), ensuring effective document control, training administration, KPI reporting, and cross‑functional communication to support GMP and compliance activities.

At dsm‑firmenich people are at the heart of the company. We are committed to equal employment opportunities and value diversity in the workplace.

• Key user and administrator for Electronic Document Management Systems (EDM/Documentum), Trackwise, Safety Amp, and quality reporting tools.
• Coordinate SOP creation, review, approval workflows, and controlled document issuance.
• Maintain training matrices and support onboarding and refresher training coordination for GMP, quality, and SHE.
• Support KPI reporting for quality systems (Trackwise, Right First Time, Document Management, training compliance).
• Support Packaging Release documentation and record management.
• Coordinate Annual BOM reviews, CCR reports, and annual product review preparation.
• Other duties assigned by Belvidere leadership.

• Unique career paths across health, nutrition and beauty – explore what drives you and get the support to make it happen.
• A chance to impact millions of consumers every day – sustainability embedded in all we do.
• A science‑led company, cutting‑edge research and creativity everywhere – from biotech breakthroughs to sustainability game‑changers, you’ll work on what’s next.
• Growth that keeps up with you – you join an industry leader that will develop your expertise and leadership.
• A culture that lifts you up – with collaborative teams, shared wins, and people who cheer each other on.
• A community where your voice matters – it is essential to serve our customers well.

• High school diploma/GED with 5+ years’ experience in a senior administrative or coordination role in an operational or regulated environment.
• Advanced computer skills (especially MS Office Suite).
• Experience with document management and enterprise systems preferred.
• Basic project management skills.

Hourly: $31.73 – $58.51. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements.

At dsm‑firmenich, we don’t just meet expectations – we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.

And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future. Because real progress only happens when we go beyond, together.

At dsm‑firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.

We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve.

We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.

And if you have a disability or need any support through the application process, we’re here to help – just let us know what you need, and we’ll do everything we can to make it work.

Please note this is a direct search led by dsm‑firmenich. We only accept applications from candidates, not from agencies nor are we subject to agency’s fees, percentages or similar.