Office Coordinator

Office Coordinator

Monmouth University – School of Nursing & Health Studies, Health and Physical Education Department

The Office Coordinator serves as the primary administrative contact for the department, supporting assessment records, documentation workflows, and the continuity of data systems across semesters. The role also supports internship programs and coordinates with faculty, students, and external partners.

• Resume or Curriculum Vitae
• Cover Letter (optional)
• Professional References

• Serve as the primary administrative contact for the department, resolving complex student and faculty issues and coordinating problem‑solving across offices.
• Coordinate and manage departmental meetings and operational workflows from scheduling through documentation and follow‑up.
• Develop, maintain, and ensure accuracy of documentation systems supporting academic operations, assessment workflows, and departmental continuity.
• Maintain academic records and support advising systems by ensuring documentation integrity and coordinating processes related to registration and approvals.
• Manage instructional materials procurement workflows and maintain purchase records and vendor coordination.
• Design, manage, and maintain departmental data systems supporting student outcomes, assessment processes, and operations.
• Coordinate administrative processes for faculty hiring, including documentation, interview scheduling, travel coordination, and onboarding logistics.
• Maintain alumni and outcomes data systems supporting reporting and program evaluation.
• Maintain coursework, assessment documentation systems, and reporting processes supporting the department's formal assessment program (implemented post‑2022).
• Maintain internship documentation systems; support placement tracking, communications, and compliance workflows for a high‑volume internship program.
• Support departmental budget operations by maintaining purchase documentation, tracking expenditure workflows, and organizing financial records.
• Recruit, train, supervise, and approve timesheets for student employees.
• Review documents for quality, institutional format, and compliance with university standards.
• Maintain departmental communication systems and record platforms; update communications infrastructure as needed.
• Maintain confidential student, internship, and personnel documentation with professional discretion and compliance awareness.
• Perform related administrative leadership responsibilities as assigned.
• Role may also require some evenings/weekends—especially for recruiting, admissions, and advising events.
• Other duties as assigned.

• 3+ years of related experience.
• Excellent interpersonal, organizational, and communication skills.
• Ability to treat confidential and sensitive information appropriately.
• Basic knowledge of MS Word 2016 and MS Excel 2016.
• Proficiency in a variety of computer software programs to complete assigned tasks.
• Ability to operate a variety of office equipment.
• Availability to work some evenings/weekends—especially for recruiting, admissions, and advising events, as needed.

• Experience in an educational setting.

• 403(b) Retirement Plan (8% employer contribution)
• Medical, Dental, and Vision Insurance Benefits
• Tuition Remission for employee upon hire (max. 3 credit courses per semester)
• Tuition Remission for spouse or civil‑union partner and IRS dependent after one year of full‑time continuous employment
• Generous Paid Time Off
• Employer‑paid Short & Long‑Term Disability and Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more

Questions regarding this search should be directed to Barbara Santos at bsantos or 732‑263‑5629.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.