Project Coordinator

Overview:
We are looking for candidates who exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Duties:

• Prioritizing and managing a busy and dynamic calendar of meetings and events.
• Assist with the onboarding and offboarding of vendor partners
• Coordinating travel, including developing itineraries, scheduling meetings with critical participants and optimizing and booking travel arrangements.
• Maintaining a central repository for project-related documents, ensuring version control and accessibility.
• Collaborate closely with team members to organize workshops, training sessions, and other related activities.
• Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Preparing Documents, Spreadsheets, Slide presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Preparing expense reports.
• Reading, researching, collecting and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), sites, companies, etc., in advance of meetings or other events.
• Completing ad hoc projects as assigned.
• Assisting with event coordination.