Executive Assistant

Job Summary:

Our client is seeking an Executive Assistant to join their team. The position is located in Basking Ridge, New Jersey.

• Provide direct executive support to the Vice President in daily operations while maintaining a strategic, long-term perspective.
• Manage the executive calendar with foresight, anticipating needs and potential conflicts while ensuring confidentiality.
• Partner with the VP to optimize time management and maintain a structured yet flexible schedule.
• Serve as a key liaison for partners and stakeholders, managing communications and acting as an additional point of contact for the VP’s office.
• Coordinate complex travel arrangements and cross-functional planning.
• Prepare, process, and reconcile expense reports accurately and on time.
• Ensure adherence to organizational policies and procedures, maintaining proper protocols across all activities.
• Screen, prioritize, and respond to internal and external communications with professionalism and discretion.
• Schedule and organize meetings, appointments, and events with attention to detail and accuracy.
• Greet visitors and manage incoming calls, ensuring a professional and efficient office presence.
• Collaborate with facilities and real estate teams to resolve logistical issues and coordinate audio/video support for meetings and town halls.
• Prepare meeting agendas, materials, and follow-ups in coordination with the VP and leadership team.
• Identify and connect key stakeholders and resources to support the VP’s initiatives.
• Provide administrative and project support to the broader leadership team as needed.
• Recommend and implement process improvements to enhance operational efficiency and team productivity.
• Support office culture and employee engagement by assisting in the planning and execution of on-site events.

• 5+ years of experience as an Executive Assistant, preferably supporting C‑suite or senior executives.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs) and Microsoft Office Suite, with familiarity in collaboration tools such as Slack.
• Strong organizational, multitasking, and problem‑solving skills, with proven ability to manage projects and budgets.
• Excellent written, verbal, and active listening communication skills.
• Demonstrated ability to work independently, exercise sound judgment, and take initiative in a fast‑paced environment.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Strong time management skills with the ability to prioritize multiple tasks and deadlines across different time zones.
• Experience coordinating complex logistics and communications for global teams.

• Medical, Dental, & Vision insurance plans.
• Employee‑Owned Profit Sharing (ESOP).
• 401K offered.

Pay Range: $32.29 – $46.13 per hour (approximate). Final compensation may vary based on factors including background, knowledge, skills, and location. We comply with local wage minimums.