Interim Replacement - Administrative Assistant to Board Secretary

Position: Interim Replacement - Administrative Assistant to the Board Secretary
Location: Vernon

Interim Replacement - Administrative Assistant to the Board Secretary

Position Type:

Substitute

Date Posted:

5/20/2026

Location:

Vernon Township School District

Date Available:

08/10/2026

Additional Information:
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INTERIM REPLACEMENT - ADMINISTRATIVE ASSISTANT TO THE BOARD SECRETARY

REPORTS TO:

Business Administrator/Board Secretary

8/10/2026 - 11/20/2026

QUALIFICATIONS:

* High school diploma or equivalent training

* Minimum experience as determined by the board

* Fluency in Google platforms and Microsoft Office Suite

* Knowledge of automated office equipment and efficient office procedures

* Good telephone skills and ability to communicate effectively

* Digital fluency is required.

* Required criminal history check and proof of U.S. citizenship or resident alien status

JOB GOAL:

To carry out all duties necessary for the smooth and efficient operation of the office.

PERFORMANCE RESPONSIBILITIES:

* Ensure smooth and efficient operation of the Business Office

* Answer telephone, open mail, assist with or create communications

* Maintain physical and electronic files

* Assist in preparation for Board of Education meetings

* Create agendas and distribute to Board of Education members and the District website

* Finalize and distribute minutes for all Board of Education meetings

* Create certified resolutions or letters as a follow-up to action taken at Board of Education meeting

* Advertise meeting dates (changes, additions) in all proper mediums

* Attend Board of Education meetings to take notes as necessary

* Assist with preparation for annual reorganization meeting

* Assist Board of Education members with registration for conferences and trainings

* Maintain Board of Education committee roster and assist in onboarding new Board of Education members

* Assist with tasks related to District insurance

* Distribute to schools the Student Accident Forms - keep file on student accidents

* SAIF - schedule safety meetings, mandatory training, and complete insurance reports

* Assist with filing liability claims

* Update and maintain Use of Facilities Forms and Certificates of Insurance

* Enter Purchase Orders and enter office supply orders as needed

* Assist with ensuring proper documents and contracts are added to the District website

* Assist with District audits as needed

* Coordinate other student activities such as Home Schooling, Back Pack Program, etc. with the appropriate department when needed. Maintain files/logs related to these activities

* Maintain Business Administrator calendar

* Assist with NJDOE Financial Disclosure process for Administration/Board Members

* Assist with District community-based programs

* Organize the Backpack Program for weekend breakfast/lunch to go home on Fridays with students from WRS, CMPS, RHPS, LHS and GMMS who qualify.

* Generate E-Cert Certification of Compliance with Federal and State Law Respecting the Reporting of Compensation for Certain Employees

* Complete (P.A.C.O.) Public Agency Compliance Officer form

* Assist with District Record Retention process requirements

* Assist with District Food Service related tasks as needed

* Update the School Lunch Price List and ensure proper distribution

* Update and maintain State and Federal Posters and distribute to school buildings

* Maintain District OPRA log and assist in responding to OPRA requests

* Represent the District in a positive and professional manner

* Protect the confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines

* Maintain file and follow necessary procedures for Staff Members who live out of district and would like their children to attend VTSD in accordance with Policy #5111

* Attend Board of Education Meetings as necessary

* Perform other duties as assigned by the Business Administrator/Board Secretary

TERMS OF EMPLOYMENT:

$25.76/hour