Part-time Library and Administrative Assistant at Dunellen Public Library

Part‑time Library and Administrative Assistant at Dunellen Public Library

The Dunellen Public Library is seeking a capable and organized individual to provide support for the library’s daily operations in both administration and patron services. This position reports to the Library Director and is responsible for performing a variety of bookkeeping, record-keeping, organizational, collection development, and other library tasks to assist the Library Director in their duties and enhance the smooth operation of the Library.

• Maintain data and reports related to income and expenses
• Process invoices, record accurate figures and statements for payment, and prepare checks
• Organize and file various documents and paperwork
• Make regular bank deposits of monies collected at the Library
• Provide budget tracking reports including red flags to the Library Director
• Prepare files and reports for annual audit and work with outside accounting firm to ensure completion of the audit
• Coordinate with staff to select and order supplies
• Help Director prepare monthly reports for Board of Trustees meetings
• Assist in the reporting of the annual NJ Per Capita State Aid Application and any grants
• Other duties as assigned

• Performs all aspects of opening and closing library and circulation desk
• Greets, assists, and refers patrons according to their needs
• Checks in and out all library materials and collects appropriate fines for lost or damaged materials
• Perform patron registrations and updates as well as other patron records tasks
• Maintains a working knowledge of Dunellen Public Library policies and procedures and best practices
• Shelves, shelf‑reads and straightens circulating materials and keeps the library tidy
• Assists patrons in using computers, printers, copiers, and other technology
• Other duties as assigned

• Knowledge of responsible bookkeeping and accounting principles with 1-2 years of practical experience
• Proficient in the use of Quick Books and Google Suite
• Strong attention to detail
• Ability to work independently, meet deadlines, and communicate effectively
• Bachelor’s Degree or the equivalent in education and experience
• Experience working in a library setting is a plus

• 15 hours a week (1 night mandatory; otherwise flexible), with the potential for more on a substitute basis
• $19.85/hour

“Good Faith” Salary, Range, or Rate of Pay