Events Coordinator; NJ

Position: Events Coordinator (NJ)
Location: Saddle Brook

# Events Coordinator (NJ)
Islamic Relief USA Full Time Saddle Brook, New Jersey Entry Level Share:##

Job Description An Event Coordinator at Islamic Relief USA requires a detail-oriented and passionate individual who is also a team player. The Event Coordinator will play a key role in planning, organizing, and executing a wide range of events that support our mission to provide humanitarian aid and strengthen community engagement. This position requires excellent organizational skills, creativity, and a commitment to the values and vision of Islamic Relief USA.
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* Essential Duties and Responsibilities:

*** Supports in planning and coordinating special events, guest speaker tours, concert tours and fundraising programs.
* Assists in creating, organizing and implementing community fundraising programs.
* Helps identify prospective event sponsors.
* Negotiates contracts with facilities and hotels and manages the budget for all events.
* Facilitates services for events, such as accommodation and transportation for participants, catering, signage, displays, etc.
* Coordinates schedules for speakers, performers to ensure a smooth flow of the event.
* Represents Islamic Relief USA at local functions.
* Assists in planning yearly and quarterly regional plans and Keeps detailed timeline of the events
* Assists in planning and attending fundraising and sponsored community events.
* Sorts and distributes incoming mail and fax.
* Records and reports minutes during quarterly meetings.
* Manages official records, including financial records.
* Manages incoming donations and completes paper work.
* Schedules office meetings and follows-up.
* Punctually prepares and submits office reimbursement forms as needed.
* Ensures that expenses and invoices are paid in an accurate and timely manner.
* Plans and leads meetings with staff and volunteers.
* Extends and maintains communication with volunteers.
* Serves on task forces and committees related to volunteerism.
* Must be able to independently travel within region and nationally to attend events as needed.
* Recruits volunteers for local and national events.
* Follows up with potential volunteer emails and phone calls.
* Be on-site to oversee the setup and ensure that the event runs according to schedule
* Be a point of contact for both clients and vendors.
* Event coordinators must be quick thinkers and problem solvers. If issues or unforeseen challenges arise during the event, they need to address them promptly to keep things on track.
* Be a liaison with various vendors such as catering services, audiovisual technicians and decorators.
* Negotiates contracts, coordinate services, and ensure that all vendors are aligned with the event's requirements.
* Plans and coordinate logistical details, including transportation, accommodations, itineraries, permits or licenses.
* Conducts a post-event evaluation to assess the success of the event, gather feedback, and identify areas for improvement.
* Works independently and with the larger teams.
* Perform other duties as assigned.
** Qualifications and

Competencies:

*** Bachelor’s degree required.
* Strong organizational and time management skills and strong people skills
* Excellent oral and written communications skills.
* Strong attention to detail: excellent time-management, networking and multitasking skills.
* Work independently and in a team and possess strong time management skills
* Experience in formulating and managing multiple event budgets.
* Ability to work in a fast-paced and demanding environment.
* Proficient in MS Office Suite.
* Strong sense of ownership over projects and tasks, and able to identify new opportunities.
* The candidate must show the commitment to IRUSA’s faith inspired values and principles as well as a commitment to the vision and mission of the organization.
* Proficiency in a second language is a plus.
* Be flexible and adaptable to changes with quick adjustments
* Be able to travel to various cities for events and conferences
* Must be eligible to work in the United States.
* Highly organized, detail-oriented, and possess strong communication and interpersonal skills
* Be able to work under tight deadlines and in fast-paced environments
*** At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values:
Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.**
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