Interim Replacement - Administrative Assistant to Board Secretary Job Vernon New Jersey USA,Administrative/Clerical

Position: Interim Replacement - Administrative Assistant to the Board Secretary
Location: Vernon

Position Type:
Substitute

Date Posted:
5/20/2026

Location:
Vernon Township School District

Date Available:
08/10/2026
INTERIM REPLACEMENT - ADMINISTRATIVE ASSISTANT TO THE BOARD SECRETARY

REPORTS TO: Business Administrator/Board Secretary

8/10/2026 - 11/20/2026

QUALIFICATIONS:

High school diploma or equivalent training

Minimum experience as determined by the board

Fluency in Google platforms and Microsoft Office Suite

Knowledge of automated office equipment and efficient office procedures

Good telephone skills and ability to communicate effectively

Digital fluency is required.

Required criminal history check and proof of U.S. citizenship or resident alien status

JOB GOAL:

To carry out all duties necessary for the smooth and efficient operation of the office.

PERFORMANCE RESPONSIBILITIES:

Ensure smooth and efficient operation of the Business Office
- Answer telephone, open mail, assist with or create communications
- Maintain physical and electronic files
Assist in preparation for Board of Education meetings
- Create agendas and distribute to Board of Education members and the District website
- Finalize and distribute minutes for all Board of Education meetings
- Create certified resolutions or letters as a follow-up to action taken at Board of Education meeting
- Advertise meeting dates (changes, additions) in all proper mediums
- Attend Board of Education meetings to take notes as necessary
- Assist with preparation for annual reorganization meeting
Assist Board of Education members with registration for conferences and trainings
Maintain Board of Education committee roster and assist in onboarding new Board of Education members
Assist with tasks related to District insurance
- Distribute to schools the Student Accident Forms - keep file on student accidents
- SAIF - schedule safety meetings, mandatory training, and complete insurance reports
- Assist with filing liability claims
- Update and maintain Use of Facilities Forms and Certificates of Insurance
Enter Purchase Orders and enter office supply orders as needed
Assist with ensuring proper documents and contracts are added to the District website
Assist with District audits as needed
Coordinate other student activities such as Home Schooling, Back Pack Program, etc. with the appropriate department when needed. Maintain files/logs related to these activities
Maintain Business Administrator calendar
Assist with NJDOE Financial Disclosure process for Administration/Board Members
Assist with District community-based programs
- Organize the Backpack Program for weekend breakfast/lunch to go home on Fridays with students from WRS, CMPS, RHPS, LHS and GMMS who qualify.
Generate E-Cert Certification of Compliance with Federal and State Law Respecting the Reporting of Compensation for Certain Employees
Complete (P.A.C.O.) Public Agency Compliance Officer form
Assist with District Record Retention process requirements
Assist with District Food Service related tasks as needed
- Update the School Lunch Price List and ensure proper distribution
Update and maintain State and Federal Posters and distribute to school buildings
Maintain District OPRA log and assist in responding to OPRA requests
Represent the District in a positive and professional manner
Protect the confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines
Maintain file and follow necessary procedures for Staff Members who live out of district and would like their children to attend VTSD in accordance with Policy #5111
Attend Board of Education Meetings as necessary
Perform other duties as assigned by the Business Administrator/Board Secretary

TERMS OF EMPLOYMENT:

$25.76/hour