Anticipated Administrative Assistant of Financial Services

Anticipated Opening Administrative Assistant of Financial Services

West Deptford School District Central Office - West Deptford, New Jersey Open in Google Maps

Job : 5803159

Final date to receive applications: Jul 04, 2026 11:59 PM (Eastern Standard Time)

Posted: Jun 25, 2026 4:00 AM (UTC)

Starting Date: Immediately

Qualifications:

High School Diploma, possess a working knowledge of PC based computer programs; including knowledge of one or more spreadsheet programs, a word processing program and the ability to use Windows-based programs.

Reports to: Business Administrator/Board Secretary

Supervises: N/A

Job Goal: Provide Administrative Assistant services associated with operating the Financial Portion of the Business Office for the West Deptford School District

Performance Responsibilities:

• Maintains files on all contracted personnel.
• Ensures that all employees have been properly approved and that all paperwork has been processed before staff member is paid.
• Prepares, compiles and processes semi‑monthly payroll information in a timely manner for contracted employees, substitutes and coaches. In addition, processes stipends for co‑curriculars, overloads, leaders, opt‑out and overtime.
• Completes various salary surveys for State agencies, NJEA and other schools.
• Processes new employees for payroll purposes.
• Processes withdrawal and change forms for personnel with the Division of Pensions.
• Meets with staff members preparing to retire and processes their Final Certification of Salary.
• Processes Purchase Service Applications for employees wishing to purchase prior service through the Division of Pensions.
• Performs general Administrative Assistant duties, maintains correspondence and files relating to payroll or personnel originated in this area.
• Processes any requests for terminated employees.
• Processes Unemployment paperwork from the State.
• Assists in figuring out yearly salaries for all staff members.
• Processes enrollments into the District‑wide insurance plans for medical, prescription and dental.
• Notifies the District Insurance Broker of employees eligible for COBRA benefits.
• Sends new applications up to Pensions, making necessary changes/additions/deletions.
• Coordinates the dissemination of employee information related to a wide range of payroll related matters.
• Responsible for SEMI Report in coordination with Director of Special Education and Related Services.
• Assumes other duties and responsibilities incidental of the office or as assigned by the Business Administrator.

Environmental Requirements:

• Exposure to a variety of childhood and adult diseases and illnesses.
• Work conditions are typical office environment temperatures of 65 to 80 degrees.
• Work space has typical conditioned airflow ventilation found in a business office environment.
• Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
• Function in a workplace that is usually moderately quiet but that can be noisy at times.

Physical Demand Requirements:

• Must be able to sit for long periods of time at an office desk.
• Speak and hear.
• Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Heavy computer utilization with ability to observe a computer monitor for hours of the day is required.
• Minor standing time for copier utilization from time to time.
• Ability to lift up to 25 lbs. to move office boxes when necessary.

Employment Conditions:

Contract Term:
July 1 st to June 30 th, 12 months

Salary:
Discretion of the Board of Education

Terms and Conditions:
Conditions outlined in the Non‑Bargaining Handbook

Evaluation:
In accordance with Board policy

Adoption/Revision Date:
June 25, 2025

Position Type: Full‑Time

• Citizenship, residency or work visa required

• Steve Jakubowski, Business Administrator
• Email:
  Steve Jakubowski