EHSS Coordinator

The EHSS Coordinator provides administrative and organizational support to the Environmental, Health, Safety, and Security functions at the terminal. This position plays a key role in maintaining accurate records, supporting compliance documentation, improving administrative processes, and ensuring the efficient handling of field and office paperwork. The role requires a highly organized, detail‑oriented individual who can manage multiple priorities, maintain confidentiality, and interact professionally with employees, contractors, visitors, and regulatory agencies.

• Assist with the management of solid and hazardous waste activities, including sampling, analysis, and coordination of proper disposal.
• Maintain and update the terminal waste disposal tracking system to ensure complete, accurate, and timely recordkeeping.
• Enter hazardous and non‑hazardous waste manifests into appropriate databases and tracking systems.
• Track and organize compliance‑related paperwork, ensuring documents are complete, properly filed, and readily retrievable.
• Scan, organize, and digitally file field documentation, including work permits, job safety analyses, waste manifests, inspection forms, and other operational records.
• Support document control processes to ensure records are maintained in accordance with company procedures and retention requirements.
• Assist in assigning and tracking administrative tasks related to EHSS reporting, filing, and record maintenance.
• Develop, improve, and implement processes for collecting required information from field specialists and other terminal personnel.
• Create, update, and maintain forms, spreadsheets, logs, and other administrative tools to support EHSS and terminal operations.
• Provide support to internal, third‑party, customer, and regulatory agency audits and inspections.
• Assist with financial tracking for remediation work, waste disposal, security services, and other EHSS‑related expenditures, with awareness of overall terminal P&L impacts.
• Perform other duties and special projects as assigned.

• High school diploma or equivalent required; associate or bachelor degree preferred.
• Minimum of 2 years of compliance support, or document control experience preferred.
• Experience in an industrial, terminal, manufacturing, construction, environmental, or safety‑related setting is preferred.
• Valid Driver's License
• TWIC (Transportation Workers Identification Credentials) for access to IMTT's terminal locations.

• Clear and concise written and verbal communication skills in the English language.
• Ability to understand written and verbal communication in the English language.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple assignments, prioritize work, and meet deadlines with limited supervision.
• Professional, friendly, and service‑oriented demeanor.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidential and sensitive information with discretion.
• Willingness to learn new systems, processes, and regulatory documentation requirements.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable working with spreadsheets, databases, scanning, and electronic record management systems.
• Ability to interact effectively with employees at all levels of the organization, as well as contractors, visitors, and regulatory representatives.
• Self‑motivated and dependable with a strong sense of ownership.
• Ability to identify inefficiencies and recommend practical administrative improvements.
• Strong follow‑up skills with the ability to ensure tasks are completed thoroughly.
• Comfortable working in a fast‑paced operational environment with changing priorities.
• Positive attitude and team‑oriented approach.

• Typical hours of operation are Monday through Friday.
• This position requires overtime and occasional weekend work as job duties demand.
• Occasional travel may be necessary, sometimes with little or no advance notice.

• The physical demands described here are representative of those that must be met by an employee to successfully…