Sr. Administrative Assistant

Location: Parsippany

Description

We are looking for an experienced Sr. Administrative Assistant to support regulatory filing activities and audit-related documentation for a leading organization in the Energy/Natural Resources industry in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who excels at managing records, improving data quality, and keeping reporting materials accurate and well organized. The role offers an opportunity to contribute to compliance-focused operations by coordinating documentation, maintaining databases, and supporting spreadsheet-based analysis and testing tasks.

Responsibilities:

- Gather, review, and organize documentation needed for regulatory submissions and audit preparation.

- Research and confirm organization numbers and related identifiers to ensure records are complete and accurate.

- Maintain reporting databases by correcting inconsistencies, updating records, and improving overall data integrity.

- Support spreadsheet tracking and reporting activities, including formatting, validation, and file maintenance.

- Assist with test case execution and documentation to help confirm data accuracy and process reliability.

- Monitor records for missing codes or incomplete entries and follow up to resolve discrepancies promptly.

- Coordinate administrative support tasks that help keep compliance and audit deliverables on schedule.

Requirements - At least 3 years of experience in administrative support, data coordination, or a related business support role.

- Strong computer skills with the ability to work efficiently in spreadsheets, databases, and standard office applications.

- High level of accuracy and attention to detail, especially when reviewing codes, identifiers, and reporting data.

- Experience supporting audits, compliance documentation, or regulatory filing activities is preferred.

- Ability to organize large volumes of information and manage multiple priorities with minimal supervision.

- Strong written and verbal communication skills for coordinating with internal stakeholders and documenting updates.

- Familiarity with data management, document control, or records administration practices is a plus. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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