Administrative Specialist, International Programs

Administrative Specialist, International Programs | Lockheed Martin

At Lockheed Martin Rotary and Mission Systems, we are inspired by innovation and integrity. We believe that by applying the highest standards of business ethics and creative thinking, everything is within our reach – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training and education. Come and experience your future!

The Work:
We are seeking a proactive, detail-oriented Administrative Assistant Specialist to support Foreign Military Sales (FMS) international program teams. The person selected for the role will:
Managing DoD international travel process, requirements and guidelines for FMS (Foreign Military Sales) international travel; CAC Card management for travelers that require a CAC Card to travel;
Provide calendar management, expense reporting, and other assistance duties as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine "people person" approach.

Key Responsibilities:

- Meeting Coordination:
Plan, schedule, and execute logistics customer meetings. Keeping track of Lockheed Martin and customer attendees, ordering catering, preparing tent cards, sign-in sheets, arranging AV support, submitting LM Visits, and on-site support.

- Document Management:
Create, edit, and maintain presentations, reports, and correspondence using Microsoft Word, PowerPoint, Excel, and Outlook.

- Stakeholder Liaison:
Serve as primary point of contact for internal and external customers, ensuring clear communication and timely follow-up.

- Administrative Support:
Provide calendar management, expense reporting, and other assistance duties as needed.

- Working with the "International Travel Tool", setting up trips, monitoring travelers to complete mandatory DoD training, generating reports and submitting required DoD documents for international travel as per DoD travel guidelines.

- Working with our customer to manage CAC Cards for those who require one for international travel.

- Continuous Improvement:
Identify process efficiencies and recommend best practices for meeting logistics and administrative workflows.

Our customers are world-wide and so is our reputation for creating original solutions with the latest technologies. Our products keep our customers safe and bring them home to their families  provide the resources, inspiration, and focus - if you have the resourcefulness and perseverance to work hard, then we want to create a better tomorrow with you.

You thrive in a collaborative, multidisciplinary engineering environment and are committed to delivering best-in-class products and solutions.

We believe that owning your career and having the freedom to make critical business decisions is key to making a real impact. With the autonomy to use your skills and expertise in innovative ways, you can take on exciting challenges and help solve some of the world's most pressing problems.