Executive Assistant Senior

Executive Assistant Senior

Monmouth Medical Center – Quality Resource Services – Full Time, Day Shift

Salary: $50,000 – $70,000 per year (New Jersey)

The Executive Assistant Senior assists senior management in Quality Resource Services by efficiently managing the office of the senior manager(s) to whom they are assigned.

Perform all executive assistant office functions: answers phones quickly, takes accurate messages, authors correspondence, keeps calendars, maintains files, makes travel arrangements, completes necessary MMC forms, sets up own office system, prepares documents for high‑level meetings, and takes minutes as required.

Required:

• High School Diploma
• Proficiency in Microsoft Office
• Competence in calendar management, travel arrangements, and administrative support systems

Preferred:

• Five years of executive administrative support within Senior Vice President level office or above
• Previous hospital experience is strongly preferred
• Business school education

• Ability to cover additional administrator offices in the absence of support personnel
• Ability to handle multiple priorities at one time and work well under pressure
• Ability to meet tight deadlines and focus on outcomes to achieve positive workflow
• Ability to prioritize work independently with minimum supervision
• Ability to problem‑solve and follow through issues to completion
• Ability to take on additional jobs as assigned by the Coordinator of Executive Staff
• Adheres to department goals that align with the hospital vision and goals
• Assists department members whenever necessary to assure that deadlines are met
• Is responsible for time and attendance for direct reports to vice presidents
• Creates schedules and edits punches for PTO
• Participates in team‑oriented processes within the department and assists other support personnel whenever needed

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g. Pet Insurance)
• Community and Volunteer Opportunities
• Discounts through our partners such as NJ Devils, NJ PAC, Verizon, and more

RWJBarnabas Health is an Equal Opportunity Employer.