Front Desk Administrative Assistant

Title

Front Desk Administrative Assistant

Part-time / Monday-Friday in-office position / Anticipating a total of 24-30 hours per week

Operations

Flanders, NJ

$20-$22/hr, based on experience and qualifications

SCE is currently seeking a motivated and driven Administrative Assistant to join our Flanders, NJ Office location. The Administrative Assistant position will work collaboratively as a member of SCE’s Operations team providing essential support to a variety of engineering departments in a fast-paced work environment. Individual must be able to work diligently with employees at all levels of the firm to manage the flow of information.

Job responsibilities are to be performed independently, requiring minimal oversight through completion. Individual must be professional, courteous and able to effectively work with all employees, while also being dependable, highly organized and detail oriented.

• Provide a professional welcoming image to all employees, clients and visitors.
• Answer, screen and forward incoming phone calls with welcoming professionalism.
• Monitor and answer front door / doorbell, receive deliveries.
• Monitor and manage SCE’s general email / voicemail inbox and forward messages to appropriate recipient(s).
• Receive, sort and distribute incoming mail.
• Maintain inventory of office supplies, kitchen pantry items; order / replenish as required (Shop Rite, BJ’s, Staples, Webstraunt, Amazon and others).
• Maintain appearance of office, common areas, and kitchen/pantry.
• Prepare and send outgoing mailings and packages including familiarity with UPS, Fed Ex and US Postal Service.
• Note:
  
  The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

• In-office position.
• High School Diploma or equivalent, college degree a plus.
• Ability to work in a fast-paced, team-oriented office environment.
• Familiarity with basic business machines, e., copy, scan, fax, postage machine.
• Previous administrative or office-related experience in Architectural / Engineering or Construction environment preferred.

This is a part-time position located at Headquarters Office in Flanders, NJ. The company work hours are 8 a.m. to 5 p.m., Monday through Friday. Candidates submitted via recruiter will not be considered.