Commercial Facilities Maintenance Coordinator

Midland Park, NJ (100% On-Site)
Job Type: Full-Time

The Azarian Group, L.L.C. specializes in the management, development, and leasing of shopping centers, office buildings, and residential mixed-use properties. This is a full-time, in-person role in Midland Park, NJ. No remote work.

We are seeking a highly organized, detail-oriented Facilities Maintenance Coordinator

to oversee and manage maintenance operations across our commercial property portfolio. The role is strictly administrative - responsible for receiving maintenance requests and coordinating vendors, tracking work orders, managing service schedules, and ensuring maintenance issues are resolved efficiently and professionally throughout our commercial retail properties.

• Receive, log, and track maintenance requests from tenants and property management
• Dispatch and coordinate third-party vendors and contractors
• Maintain accurate maintenance records and documentation
• Source and onboard qualified vendors and service providers
• Review invoices for accuracy
• Maintain and track preventative maintenance schedules
• Coordinate recurring services and maintenance contracts
• Ensure properties remain compliant with local regulations

• Serve as primary point of contact for maintenance-related communication
• Provide status updates to tenants and internal team members
• Ensure a high level of professionalism and responsiveness

• Back up to answering incoming phone calls and greeting walk-ins
• Data Input

• Experience in commercial property management, facilities coordination, or operations administration
• Strong organizational, written and verbal communication, and multitasking skills
• Proficiency in Microsoft Office 365, especially Excel, Word, One Note, and Outlook
• Ability to prioritize and manage multiple properties simultaneously

This position is administrative and coordination-focused. It DOES NOT involve performing physical repairs or maintenance work.