Medical Receptionist​/Executive Assistant

Benefits:

• Employee discounts
• Health insurance
• Paid time off
• 401(k)
• Opportunity for advancement
• Tuition assistance
• Vision insurance

Patriot Medical PC is looking for a motivated and detail-oriented Medical Receptionist/Executive Assistant to join our team in Woodcliff Lake, NJ. This dual-role position offers an exciting opportunity to be the face of our practice while providing high-level administrative support to our medical leadership. If you thrive in a fast-paced healthcare environment and love keeping things running smoothly, we want to hear from you!

• Schedule, confirm, and manage patient appointments using medical scheduling software
• Answer and direct incoming calls, emails, and correspondence in a timely manner
• Manage physician calendars, coordinate meetings, and handle executive-level scheduling
• Prepare and organize medical records, referrals, and prior authorizations
• Assist with administrative projects, reports, and confidential executive communications
• Ensure HIPAA compliance and maintain patient confidentiality at all times

• Prior experience in a medical office, healthcare administration, or executive assistant role preferred
• Familiarity with EMR/EHR systems and medical scheduling software
• Strong knowledge of medical terminology, insurance verification, and billing processes
• Excellent organizational, multitasking, and time management skills
• Professional, polished communication skills — both written and verbal
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High school diploma required;
  Associate's or Bachelor's degree a plus

Patriot Medical PC is a trusted medical practice with a commitment to exceptional, patient-centered care. Our team is dedicated to creating a supportive and professional environment where both patients and staff feel valued. We take pride in fostering a workplace culture built on respect, teamwork, and a shared passion for healthcare excellence.