Executive Assistant - Pharma

Title:

Project Coordinator/Executive Assistant - Pharma

Location:

Titusville, NJ, 8560 Duration: 09/14/2026 to 02/28/2027

Education and Experience Requirements:

• Associates degree or equivalent experience and 5 years of relevant work experience is preferred; experience in pharmaceutical or biotech research and development is a plus.
• Proven experience and practical knowledge in executive administrative support, project coordination, and project management with matrixed responsibilities in the pharmaceutical industry is required.
• Experience supporting senior leaders or executives, including complex calendar management across global time zones, is strongly preferred.
• Experience working in a global or matrixed organization, including supporting stakeholders across time zones, is strongly preferred.
• High proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven experience using AI-enabled platforms, such as Microsoft Copilot, Claude, or similar tools, to create efficiencies, improve ways of working, and support productivity.
• Strong written, verbal, presentation, and interpersonal communication skills, with the ability to interact professionally across functions and levels.
• Demonstrated ability to work independently, stay organized, manage time effectively, and follow through on deliverables.
• Positive, flexible, and collaborative mindset with a willingness to adapt, work well with others, and contribute to continuous improvement.
• Flexibility in working hours is occasionally required to effectively support global teams.
• Demonstrated experience supporting projects and/or business operations in a matrixed environment.
• Ability to travel to Spring House, PA maybe once a month, if needed only

• Proactive, resourceful, and able to anticipate what is needed and take appropriate action.
• Organized and disciplined in managing information, notes, deadlines, calendars, and follow-ups.
• Comfortable asking thoughtful questions when clarification is needed while using available training, documentation, and prior guidance.
• Open to feedback and able to incorporate review comments into improved work products.
• Able to balance independence with appropriate escalation, review, and alignment.
• Professional presence and confidence when interacting with cross-functional stakeholders and senior leaders.
• Collaborative, respectful, and positive team member who remains flexible during change.