Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to join a dental and healthcare marketing organization in New Jersey. This contract opportunity with potential for a permanent role supports the Operations team in a close-knit office environment and is ideal for someone who enjoys keeping day-to-day activities organized while handling detailed reporting and administrative work. The role includes a mix of office coordination, data entry, and employee support tasks, making it a strong fit for someone with a service-focused mindset and an interest in long-term growth.

Responsibilities:

• Provide daily administrative support to the Operations department, helping maintain smooth office workflows and assisting team members with routine needs.
• Prepare, update, and organize reports, spreadsheets, and data records with a high level of accuracy, including recurring tasks that may be repetitive in nature.
• Support employee lifecycle activities such as onboarding coordination, offboarding documentation, responding to basic questions, and communicating with outside vendors when needed.
• Manage front-office and general office functions, including answering inbound calls, handling correspondence, and assisting with receptionist-related duties.
• Coordinate logistics for office initiatives and special projects, including helping with planning related to the office move when applicable.
• Arrange calendars, appointments, travel details, and other scheduling needs for internal teams and events.
• Assist with shipping and delivery coordination, including tracking outgoing and incoming packages and working with carriers on pickup schedules.
• Partner with internal departments to produce operational, accounting, or marketing-related reports and provide additional administrative assistance as priorities shift.