Contracts Administrator

Founded in 1918, Kearfott Corporation, a global Aerospace and Defense supplier for over 100 years, is a leader in the design and manufacture of precision motion control products and inertial navigation components. Kearfott has a very long history of innovation and excellence, and is the go-to brand for many of our global clients. Kearfott is trusted, respected, and plays a vital role in the success of America’s aerospace and defense industries.

With over a century of expertise & experience, Kearfott is dedicated to providing quality, reliability, and cutting-edge technology to customers worldwide to meet their sea, land, air, and space navigation and guidance requirements.

We are looking for talented individuals who want to be part of a world-class workforce. Join Kearfott and become part of a company that is recognized for technical expertise and respected worldwide as a ‘full service’ provider.

For more information, visit our website at

The Contracts Administrator supports the administration and execution of U.S. Government, Department of Defense (DoD), and commercial aerospace contracts throughout the contract lifecycle. This role assists with contract review, documentation management, compliance monitoring, customer communications, and coordination of contractual activities across internal functional teams. Working under the guidance of senior Contracts personnel, the Contracts Administrator helps ensure contractual obligations are understood, documented, and executed in accordance with company policies, customer requirements, and applicable regulations.

• Prepare, review, process, and maintain contractual documents including purchase orders, non-disclosure agreements (NDAs), contract modifications, task orders, and related agreements.
• Conduct initial reviews of customer purchase orders and contractual documents to identify key requirements, risks, deliverables, and required approvals.
• Maintain complete, accurate, and audit-ready contract files and records.
• Track contract deliverables, funding limitations, periods of performance, and contractual milestones.
• Assist with contract closeout activities and document retention requirements.

• Support compliance with contractual requirements, company policies, and applicable regulations.
• Apply working knowledge of FAR, DFARS, ITAR, and EAR requirements as applicable.
• Assist with contract clause review and flow-down requirements to suppliers and subcontractors.
• Support internal audits, customer requests, and compliance reviews by gathering required documentation.
• Communicate contractual obligations and requirements to internal stakeholders.

• Review customer RFQs, RFPs, and purchase orders to identify contractual requirements and compliance considerations.
• Assist in preparing contract-related documentation required for proposals and customer submissions.
• Draft routine contractual correspondence and customer communications.
• Support contract negotiations through document preparation, redlining, and coordination with senior Contracts personnel.
• Serve as a point of contact for routine contract administration questions from customers and internal teams.

• Partner with Program Management, Engineering, Supply Chain, Finance, Operations, and Quality teams to support contract execution.
• Participate in program and customer meetings to communicate contract status, requirements, and action items.
• Escalate contractual issues, risks, or concerns to management when appropriate.

• Review and enter customer purchase orders into the ERP system, verifying that order details, contractual requirements, and customer specifications are accurately reflected.
• Maintain contract tracking tools, databases, and ERP records.
• Generate contract summaries, status reports, and other administrative reporting as required.
• Support continuous improvement initiatives related to contracts processes, templates, and systems.

• Work under general supervision while demonstrating increasing…