Specialist - Administration

Position: Specialist 3 - Administration
Location: Titusville

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Source Inc.

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Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precision—Right Talent. Right Time. Right Place. Right Price.

Title:
Clinical Pharmacology & Pharmacometrics (CPP) Project Coordinator
Duration: 5 months (Possible extension)
Location: 1125 TRENTON HARBOURTON ROAD, TITUSVILLE, NJ 08560 (Hybrid 3 days onsite)
PR: $37.35/hr on W2 - without benefits

Position Summary:
The CPP Project Coordinator provides administrative, project coordination, process, and operational support to enable effective execution of priorities across Clinical Pharmacology & Pharmacometrics (CPP). The role serves as a central point of coordination for the CPP Leadership Team and is responsible for supporting meeting and event coordination, leadership support activities, operational reporting, tracker maintenance, communications, and follow-up on key business activities.
This position requires a highly organized, proactive, and collaborative individual who can work independently, manage competing priorities, and support a global, matrixed environment. The successful candidate will communicate effectively across functions and levels, demonstrate sound judgment and attention to detail, and help ensure smooth day-to-day operations and business continuity.
The individual must be able to anticipate needs, identify potential issues, coordinate actions across stakeholders, and ensure timely follow-through. This role also requires a positive, adaptable mindset, a willingness to embrace new ways of working, strong learning agility, and the ability to leverage AI-enabled technologies and other digital solutions to enhance efficiency and support continuous improvement.

Principal Responsibilities

• Provide approximately 60% executive and administrative support to CPP Leadership, including strategic global calendar management, meeting coordination, stakeholder support, travel support, and timely follow-up.

• Maintain complex, changeable global calendars across time zones while accommodating multiple stakeholder requirements with professionalism, discretion, and sound judgment.

• Provide approximately 40% project, process, and business operations support across CPP priorities, including coordination, tracking, reporting, follow-up, process improvement, and operational execution.

• Maintain and enhance CPP operational reporting tools, trackers, dashboards, and data sources to support leadership reviews, resource planning, financial oversight, and informed business decision-making.

• Work independently once trained by taking clear notes, referencing available materials, applying prior learning, and following through on commitments.

• Proactively anticipate needs, identify gaps or risks, and recommend practical solutions while knowing when review, escalation, or alignment is required.

• Build productive relationships and collaborate effectively with CPP colleagues, leaders, business partners, and external vendors, including when priorities or working styles differ.

• Support administrative and operational activities such as meeting logistics, communications, knowledge management, and resource tracking.

• Navigate business tools and systems, including the ability to locate, interpret, and summarize information from dashboards or reports.

• Use AI-enabled platforms, such as MS Copilot, Claude, or similar tools, to improve efficiency, streamline workflows, support drafting or summarization, and identify process improvement opportunities.

• Demonstrate strong organization, time management, attention to detail, and ability to manage multiple priorities in a dynamic global environment.
Principal Relationships

• Primary reporting structure:
Reports to CPP Business Operations Lead.

• Primary interfaces: CPP Business Operations Lead, Vice President of CPP, CPP Project Coordinators and Administrative Assistants, CPP leadership and staff.

• External interfaces:
Contra…