Specialist - Administration

Position: Specialist 3 - Administration
Location: Titusville

Job Title: Clinical Pharmacology & Pharmacometrics (CPP) Project Coordinator
Duration: 5+ months contract on w2
Location: Titusville, NJ 08560 (Hybrid)

Notes from Manager:
- Role will be HYBRID (3 days onsite) in Titusville, NJ
- Travel, may have to travel to Spring House, PA once a month (if needed)
- Associates degree is required, a Bachelors degree is preferred
- Must have at least 5 years of experience
- Must have Pharma or Biotech experience
- Administrative duties include: supporting VP with calendar scheduling, will submit monthly expense reports for VP, and any other admin tasks
- The rest of the role is more of a Coordinator role
- Need to have experience with Excel
- AI experience is highly preferred
- Will be responsible for running reports
- Must be comfortable with MS Office Suite
- Must be organized
- Must have time management skills

Position Summary:
The CPP Project Coordinator provides administrative, project coordination, process, and operational support to enable effective execution of priorities across Clinical Pharmacology & Pharmacometrics (CPP). The role serves as a central point of coordination for the CPP Leadership Team and is responsible for supporting meeting and event coordination, leadership support activities, operational reporting, tracker maintenance, communications, and follow-up on key business activities.

This position requires a highly organized, proactive, and collaborative individual who can work independently, manage competing priorities, and support a global, matrixed environment. The successful candidate will communicate effectively across functions and levels, demonstrate sound judgment and attention to detail, and help ensure smooth day-to-day operations and business continuity. The individual must be able to anticipate needs, identify potential issues, coordinate actions across stakeholders, and ensure timely follow-through.

This role also requires a positive, adaptable mindset, a willingness to embrace new ways of working, strong learning agility, and the ability to leverage AI-enabled technologies and other digital solutions to enhance efficiency and support continuous improvement.

Principal Responsibilities
" Provide approximately 60% executive and administrative support to CPP Leadership, including strategic global calendar management, meeting coordination, stakeholder support, travel support, and timely follow-up.
" Maintain complex, changeable global calendars across time zones while accommodating multiple stakeholder requirements with professionalism, discretion, and sound judgment.
" Provide approximately 40% project, process, and business operations support across CPP priorities, including coordination, tracking, reporting, follow-up, process improvement, and operational execution.
" Maintain and enhance CPP operational reporting tools, trackers, dashboards, and data sources to support leadership reviews, resource planning, financial oversight, and informed business decision-making.
" Work independently once trained by taking clear notes, referencing available materials, applying prior learning, and following through on commitments.
" Proactively anticipate needs, identify gaps or risks, and recommend practical solutions while knowing when review, escalation, or alignment is required.
" Build productive relationships and collaborate effectively with CPP colleagues, leaders, business partners, and external vendors, including when priorities or working styles differ.
" Support administrative and operational activities such as meeting logistics, communications, knowledge management, and resource tracking.
" Navigate business tools and systems, including the ability to locate, interpret, and summarize information from dashboards or reports.
" Use AI-enabled platforms, such as Microsoft Copilot, Claude, or similar tools, to improve efficiency, streamline workflows, support drafting or summarization, and identify process improvement opportunities.
" Demonstrate strong organization, time management, attention to detail, and ability to manage multiple priorities in a dynamic global environment.

Principal Relationships
" Primary reporting structure:
Reports to CPP Business Operations Lead.
" Primary interfaces: CPP Business Operations Lead, Vice President of CPP, CPP Project Coordinators and Administrative Assistants, CPP leadership and staff.
" External interfaces:
Contracted partners, consultants, suppliers, and vendors, as applicable.

Education and Experience Requirements
" Associates degree or equivalent experience and 5 years of relevant work experience is preferred; experience in pharmaceutical or biotech research and development is a plus.
" Proven experience and practical knowledge in executive administrative support, project coordination, and project management with matrixed responsibilities in the pharmaceutical industry is required.
" Experience supporting senior leaders or executives, including complex calendar management across global time zones, is strongly preferred.
" Experience…