Coordinator, Regional & National Conventions

Overview

At Pacira, innovation meets purpose.

Pacira Bio Sciences, Inc. is a pioneer in non-opioid pain management and regenerative health solutions. Today, we’re building on that legacy with next-generation innovations for chronic, postsurgical, and musculoskeletal pain. Our culture is built on collaboration, innovation, and a shared commitment to helping patients recover faster. We are redefining what’s possible in pain management—and we can’t do it without talented people like you.

At Pacira, every career is more than a job. Our mission drives us, and every day, we challenge ourselves to achieve the extraordinary. Integrity is at the core of who we are. We value diverse perspectives and the collective strength of a unified team. Join the team in making better possible for patients everywhere.

The Coordinator, Conventions and HCP Engagements will oversee the planning, coordination, and execution of regional and national conventions. This role will collaborate closely with cross-functional teams, including Marketing, Sales, Legal, and Senior Management, to ensure seamless, compliant, and cost-effective management of all conventions. The Coordinator will handle contracts, logistics, manage budgets, convention assets, and execute strategies to deliver high-quality experiences at each event.

Essential Duties & Responsibilities:

The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.

• Manage the contract process through the Ariba system, including Master Service Agreements (MSAs), Statements of Work (SOWs), purchase orders (POs), payments, check requests, and invoices.
• Manage the convention calendar, ensuring accurate scheduling and tracking of all events.
• Provide support to the Account Managers for convention support
• Order convention literature through Hibbert
• Lead status meetings with Marketing Leads, internal teams, external agencies, and partners to review congress initiatives, timelines, and deadlines for both content and event execution.
• Liaise with vendors, suppliers, and internal partners, exercising independent judgment to manage relationships and make strategic decisions that enhance event execution.
• Monitor convention budgets to ensure cost-effective planning and adherence to financial constraints while maintaining exceptional event experiences.
• Maintain inventory for conventions and recommend new materials and collateral when needed to ensure booth and event readiness.
• Lead pre-convention meetings and booth walk-throughs, reviewing booth components and activities to ensure all elements are executed according to plan.
• Submit booth content and materials for PCRC (Promotional Compliance Review Committee) approval, as needed.
• Work closely with Sales Leadership to review staffing processes and ensure proper coverage at booths during conventions.
• Build and manage relationships with various internal stakeholders across different management levels to support convention success.
• Generate ad hoc reports to various stakeholders on the status of the conventions

Supervisory Responsibilities:

This position will not have supervisory responsibility.

Education and Experience:

• Bachelor’s degree or an equivalent combination of education, training, and experience required.
• Must have Veeva Promo Mats experience
• Must have Veeva Events Management, Cvent, or Ariba experience
• Preferred to have at least 1-2 years of work experience within the pharmaceutical or agency experience

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the…