Proposal Specialist

Overview

Join Terracon and shape the proposals that win work and move communities forward. If you are a creative storyteller who loves turning complex ideas into polished, persuasive proposals, this role is your next big opportunity. At Terracon, you will blend graphic design, writing, and strategic thinking to create standout submissions that help our teams secure meaningful projects across the AEC industry.

You will collaborate with experts, bring fresh visual concepts to life, and contribute to work that has a real impact on clients and communities. If you thrive in a fast-paced environment where every project is a chance to innovate, Terracon is the place for you.

The primary role of the Proposal Specialist is to serve as a skilled, dedicated resource for the marketing team, specializing in graphic design, content formatting, copywriting, and data visualization to support Terracon’s responses to client Requests for Proposals (RFP) and Requests for Information (RFI). This role combines creative design and compelling written communication to deliver captivating proposals that showcase Terracon’s solutions while maintaining consistency with Terracon’s overall brand voice and standards.

• Break down client RFP requirements into well-organized, visually engaging, and clearly written proposal components.
• Develop covers, layouts, graphics (maps, charts, icons, infographics), and narrative content that highlight Terracon’s strengths.
• Write and refine content such as executive summaries, solution descriptions, and project narratives that align with client needs and Terracon’s branding.
• Edit and proofread all proposal materials for grammar, clarity, style, and consistency.
• Translate technical information from subject matter experts into accessible, persuasive language.

• Develop quality graphical elements including covers, headers, footers, and layout templates that reflect Terracon’s brand.
• Conceptualize and produce polished, cohesive graphics for use across proposal submissions.
• Participate in quality reviews to confirm the use of current visuals and creative assets.
• Support leaders by preparing visual formats and design concepts that communicate ideas effectively.

• Participate in kickoff, status, and review meetings for active pursuits.
• Provide writing and design support for internal presentations and marketing initiatives alongside the marketing manager, senior leaders, and client development team.
• Assist internal customers with non-proposal design and communication projects when needed.
• Stay informed on industry trends by engaging with Terracon’s available learning resources.
• Handle confidential information with professionalism.

• Review and interpret RFQs/RFPs to guide proposal strategy and content direction.
• Analyze requirements and develop compliant, responsive proposal materials.
• Gather and organize information needed for proposals and presentations.
• Write, edit, and maintain templates, resumes, project descriptions, and boilerplate content.
• Manage files and records related to client development materials, updating resumes and project data annually.
• Assist with conference, sponsorship, membership, and event tracking.
• Generate marketing reports and support proposal close-out activities.
• Maintain quality across all proposal and marketing deliverables.

• Strong knowledge of the proposal process within the AEC industry.
• Hands-on experience developing proposal frameworks, templates, and design concepts.
• Advanced design skills with the ability to create and refine high-end graphics.
• Ability to work quickly and accurately across multiple projects with shifting timelines.
• Proactive mindset with the ability to suggest creative solutions and elevate existing content.
• Skilled at working independently and collaboratively with teams across multiple offices.
• Strong time management, organization, and attention to detail.
• Experience editing and improving technical narratives.

• Bachelor’s degree in marketing,…