Media and Exhibitions Coordinator

Location: Montclair Heights

IMPORTANT APPLICATION INSTRUCTIONS:

Upload Resume or Curriculum Vitae for automatic population of information to the application.

The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.

Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is  the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note:

If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY :

Reporting to the Chair, the Media and Exhibitions Coordinator is a dynamic position within the Department of Art and Design that combines the management of exhibition spaces with strategic media communications. This role serves as the primary coordinator for the Finley Gallery and associated exhibition spaces while simultaneously maintaining the Department's external communications platforms. The Coordinator manages 10+ exhibitions annually, serving 400+ student exhibitors (from over 1,000 active majors and minors), and also implements and helps develop the Department’s comprehensive media strategies across digital platforms, social media, and publications to engage students, faculty, alumni, and the broader university community.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

Gallery Operations Manage the Finley Gallery for the Juried Department-Wide Exhibitions, with entries from all studio courses within the department

Coordinate the Juried Upper Level Visual Arts Elective Exhibition each semester

Oversee 8-10 additional exhibitions per semester, hosted within the Finley Gallery and throughout ARDS facilities

Maintain supply inventory and submit maintenance requests for all gallery and other exhibition spaces

Schedule and deliver comprehensive training sessions for all students installing work in gallery spaces.

Maintain training and safety documentation for all spaces

Maintain and schedule all Department exhibition spaces

Cultivate relationships with University Galleries and other on-campus constituents

Recruit, schedule, train, and supervise approximately 10 student workers annually for gallery monitoring

Proactively implement systems to elevate the professional profile of the gallery on campus and community levels

Media and Communications Maintain all Department of Art and Design webpages, including regular updates and content management; maintain the Student Work webpage and archives, which is updated annually

Enter and maintain all Department exhibitions and events in the Department of Art and Design University Calendar and the University Calendar Actively develop and finalize news articles for the Department news channel; coordinate with the College of the Art’s Web and Digital Media Managers for publication

Communicate all website edits to the College of the Art’s Web and Digital Media Manager Implement and help develop an annual social media strategy

Manage all Department social media platforms including:

Instagram: weekly posts and reels with emphasis on building followers and growing event participation

Facebook: event details and recruitment initiatives targeting parent audiences

Twitter/X or Threads: strategic platform optimization

YouTube Channel: full integration into social media strategy

Create and distribute a monthly or quarterly email newsletter to key constituents (university administration, CART administration, Department faculty and staff, alumni, etc.) highlighting:

Special events and invitations

Press releases for significant Department news and achievements1-2 featured stories involving students, faculty, staff, or alumni (industry awards, major exhibitions/publications, international accomplishments)
Fundraising initiatives and calls for support

Thesis presentations

Actively "find the story" by attending and documenting…