Senior Accounts Payable & Assets Accountant

Apply

Job Type

Full-time

Description

Summary: Primary responsibility for this position is to oversee the complete expenditures lifecycle from procurement and purchasing to disposal, including the capture of accurate financial records, reporting and compliance. This position ensures that the school purchases strategically, pays accurately, and tracks its fixed assets correctly.

Essential Responsibilities

• Enhance and strengthen sourcing practices with budget managers across the School (both staff and faculty) to identify, assess, and select vendors based on established guidelines and School needs, including enhancing value. Reach out and partner with key stakeholders across the School to develop and implement a new approach to procurement.
• Implement, where applicable, Service Level Agreements and preferred pricing and payment terms with key vendors.
• Ensure expenses are properly approved and submitted in compliance with all internal control policies and within school purchasing guidelines. Analyze spend patterns to identify opportunities for improvements and/or cost savings.
• Use Financial Edge NXT and supporting payment systems to perform all accounts payable functions to ensure the timely payment of the school's obligations.
• Resolve discrepancies in billing records and establish and foster positive relationships with colleagues and vendors.
• Train community members, including those who are new to their responsibilities, on the use of expense management and the school's purchasing guidelines. Provide support as needed.
• Maintain the fixed asset register, accurately recording new fixed asset additions, tracking asset location and custody.
• Calculate depreciation and amortization in accordance with GAAP standards. Analyze funding levels for replacement and collaborate with Finance team and budget managers to ensure planning for replacement and renewal over short, medium and long term.
• Maintain the disposal of fixed assets and recording of any gains or losses at disposal.
• Perform month-end close procedures including reconciliations of accounts payables, fixed asset subsidiary ledgers, etc.
• Assist RAMP Administrator with purchase card program, including transaction imports and analyze and report on program buying trends.
• Prepare audit/990 schedules, respond to audit/990 requests and provide documentation to external auditors.
• Identify and implement process automation (including AI) to increase efficiency in the expenditure's lifecycle and better support end users and the School finance team.
• Perform various tasks including processing voids/re-issues, credit applications, new vendor reporting for NJ, setting up recurring invoices, PO Box management, EZPass administration, petty cash, etc.
• Track lease agreements with vendors for assessment and compliance with ASC 842.
• Manage tax document reporting and compliance including 1099 preparation and submission and W-9 capture.
• Other duties as assigned.

Requirements

• BS in Accounting or related field preferred.
• Three to five years of accounting experience, preferably at a nonprofit.
• Experience in working with accounts payable, fixed asset and billing modules or related fields.
• Excellent skills with technology, accounting software, Microsoft office suite, including Excel. Knowledge of Blackbaud Financial Edge and/or Corpay Paymerang is a plus.
• Strong analytical, technical, systems, and problem-solving skills.
• Ability to work independently and collaboratively with strong attention to detail. Must be able to complete multiple and complex tasks and be flexible to manage a varying workflow.
• Ability to establish and maintain effective working relationships.
• Knowledge of computerized accounting software, advanced skills in Microsoft Office, particularly Excel. Ability and desire to quickly learn other accounting software, particularly Blackbaud Financial Edge NXT, Corpay Paymerang, and Pay My Tuition .
• Must have excellent verbal and written communication skills.

Work Environment Characteristics and Physical Demands:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.…