Assistant Business Administrator - Anticipated

Assistant Business Administrator – Anticipated Opening

Penns Grove, Carneys Point Regional SD District Office – Penns Grove, New Jersey

Job : 5677241

Final date to receive applications: May 08, 2026 11:59 PM (Eastern Standard Time)

Posted: Apr 28, 2026 4:00 AM (UTC)

Starting Date: Immediately

Reports To: School Business Administrator/Board Secretary

Job Goals: To assist in the administration and supervision of the business functions in all the departmental areas as designated by the School Business Administrator.

• A Bachelor’s or Master’s Degree in Business, Finance or Accounting from an accredited college/university.
• Certified Public Accountant (CPA) license preferred.
• New Jersey School Business Administrator Certificate.
• A minimum of five (5) years of experience in the area of accounting, auditing and public school business office.
• A minimum of five (5) years of experience in a public school business office.
• A minimum of three (3) years of experience in a supervisory capacity preferred.
• Highly proficient in accounting and finance enterprise resource planning (ERP) systems.
• Excellent level of attention to detail and critical thinking to ensure accuracy in all tasks.
• Ability to work independently to identify challenges, communicate recommendations, and implement effective, proactive problem‑solving strategies.
• Highly organized with the ability to prioritize multiple projects and meet deadlines in a fast‑paced environment.
• Strong interpersonal skills that foster a collaborative and positive team environment.
• Must be able to treat confidential and sensitive information appropriately.
• Required criminal background check and eligibility to work in the United States.

• In consultation with the School Business Administrator, assist with the Accounts Payable, Payroll, Food Services, and Transportation department functions.
• Supervise and coordinate all financial processing, recording functions and complete business activities by mandated deadlines and due dates.
• Investigate and stay current on all developments in the areas of accounting, finance, insurance, budgeting, computerized systems and related areas.
• Report and communicate with the School Business Administrator on the status of district financial programs and services on a regular basis.
• Prepare monthly financial reports for the Board of Education meetings.
• Ensure compliance of all financial transactions and departments with applicable laws, administrative codes and Board policies/procedures.
• Responsible for year‑end accounting procedures and prepare the financial statements and supporting schedules for the auditors.
• Develop and monitor the financial systems, procedures and review/update the chart of accounts.
• Implement and maintain operations of the internal accounting and control program.
• Assist in control and accuracy of accounting records and accounts payable.
• Serve as a backup for the processing and preparation of all payroll functions.
• Prepare monthly budget reports to administrators concerning the status of their budgetary accounts to guard against overspending.
• Supervise data processing procedures to provide management information, evaluation techniques, and long‑range forecasts.
• Review and monitor all Student Activity accounts transactions and all bank reconciliations on a monthly basis.
• Maintain the district’s fixed assets listing and facilitate annual appraisal and depreciation reports.
• Collaborate with the Director of Food Services regarding monthly reimbursement of the school breakfast, lunch and summer programs.
• Work with the Director of Special Education to complete all financial reports for SEMI quarterly and annual cost reports.
• Perform the accounting of Regular Operating District (ROD) grants including the preparation of all necessary documents for reimbursement from the School Development Authority (SDA) and the full accounting and tracking of all expenditures for each project as well as required executed forms as requested.
• Collaborate with the Transportation and District Data Coordinators to assist with the preparation and/or completion of reports required by the New Jersey Department of Education,…