Chief Financial Officer

Job Title:

Chief Financial Officer (CFO)

Reports To:

Chief Executive Officer (CEO)

Employee Type:
Full-Time, Exempt, Salaried

Hours:

35 hours per week

Location:

New Jersey (travel required — see below)

Reporting to the Chief Executive Officer, the Chief Financial Officer (CFO) oversees all aspects of Prevention Links' financial operations for an organization with an annual budget of approximately $12 million. The CFO sets the organization's financial policy and direction, leads financial planning, budgeting, and reporting, and ensures compliance with all federal, state, local, and funder requirements.

As a member of the senior leadership team and a thought partner to the CEO, the CFO helps guide the organization's financial health, sustainability, and long-term growth in service of Prevention Links' mission. Working closely with the board's finance committee and partnering with fellow executives — the COO, Chief People Officer, Chief Compliance Officer, and Chief Development Officer — the CFO drives sound financial strategy and uses technology effectively to improve efficiency and track outcomes.

• Serve as a strategic thought partner to the CEO, providing recommendations based on financial analysis, projections, cost allocation, and revenue/expense trends.
• Participate as an integral member of the senior leadership team in the organization's ongoing strategic planning.
• Lead long-term budgetary planning and cost management in alignment with the strategic plan.
• Partner with the Chief Development Officer to align financial management with fundraising and long-term projections.
• Work with the COO and department directors to monitor program spending and advise accordingly.
• Engage the board finance committee on financial trends, risks, and changes to the operating model.

• Develop, implement, and manage the annual budget in partnership with the CEO, Treasurer, and finance committee.
• Direct all accounting operations, including the general ledger, accounts payable, accounts receivable, and payroll.
• Manage cash flow and forecasting.
• Oversee the preparation of accurate, timely financial statements and reports for leadership, the board, and funders on a monthly, quarterly, and annual basis.
• Review monthly results and report on budget variances.
• Ensure financial records are maintained in accordance with Generally Accepted Accounting Principles (GAAP).
• Maintain financial records for each grant and project so that reporting meets funder contract requirements.
• Assist department directors and program managers in preparing budgets for funding applications.
• Manage leases, contracts, and other financial commitments.
• Oversee the acquisition, recording, and disposal of capital assets.
• Oversee payroll administration (ADP), ensuring employees are paid accurately and on time and that benefit and tax remittances are submitted on schedule.
• Evaluate and oversee benefits negotiations to secure competitive packages for employees.

• Coordinate all audit activities and serve as the primary liaison to external auditors.
• Prepare supporting materials for the annual audit and work with the board's finance and/or audit committee as needed.
• Develop, implement, and enforce internal financial policies, procedures, and controls.
• Ensure compliance with all federal, state, local, and funder financial regulations.
• Oversee timely completion of required filings, including the annual IRS Form 990.

• Lead, develop, and coach the finance team, including accountants and bookkeepers.
• Attract, retain, and empower high-performing staff, expanding their responsibility and supporting their growth.
• Foster a supportive environment of continuous learning and development.

• Assess and recommend technology to meet the organization's financial processing, control, and reporting needs.
• Oversee the ongoing implementation and use of the Sage Intacct accounting system.

• Monitor risk management policies and procedures to minimize organizational and program risk.
• Advise leadership on appropriate insurance coverage for the organization and board.
• Negotiate…