Undergraduate Medical Education Ume Specialist

Undergraduate Medical Education UME Specialist - Full Time - Day

Jersey Shore University Medical Center, Borough of Neptune City, New Jersey

Requisition # | Shift: Day | Status:
Full Time with Benefits

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better—advancing our mission to transform healthcare and serve as a leader of positive change.

• Coordinates and provides administrative support for the medical students and Physician Assistants (PA) Program.
• Serves as a liaison between the medical center, medical school, students, faculty, and staff.
• Plans and organizes general orientation for students and ensures departmental policies are distributed and explained to all incoming students.
• Prepares and maintains files and master lists for medical students.
• Ensures all materials and evaluations are maintained and stored in individual confidential files.
• Coordinates all elective requests, obtains preceptor approval, prepares and maintains tracking of all scheduled electives, and coordinates monthly elective check‑in/orientation and check‑out.
• Assists Academic Affairs with preparing financial invoicing documentation.
• Coordinates and takes meeting minutes for monthly medical education meetings; monitors follow‑up on action items from meetings.
• Maintains and records all required vaccination records and PPDs for all medical students, including Fit Testing.
• Coordinates open communication with medical students and faculty to provide support and guidance on various levels.
• Oversees inventory of all materials necessary for medical students and residents to complete rotations (i.e., pagers, meal cards, on‑call room keys).
• Assists in preparation of the monthly lists of all incoming residents based on 20 yearly rotation schedules.
• Prepares and distributes all monetary changes for meal cards to dietary.
• Coordinates EPIC training for all students and ensures that all students are active in all computer systems as required by the medical center.
• Informs Security of all house staff changes for additions and removals to the Security Access Systems.
• Answers phones, orders supplies, and assists in all other office duties as needed.
• May assist in maintaining special fund records for grants for continuing medical education.
• Assists at departmental events.
• Performs administrative functions and other duties as required.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education,

Knowledge, Skills and Abilities Required:

• Bachelor’s degree preferred, and/or three to five years’ experience working in medical education administration.
• Excellent written and verbal communication skills.
• Ability to organize information.
• Ability to handle sensitive information with absolute confidentiality.
• Working knowledge of software applications including Microsoft Word, Excel, PowerPoint, and/or Google Platform.
• Ability to make decisions independently or to escalate issues as needed.
• Proficient computer skills including but not limited to Microsoft Office and Google Suite platforms.

• Minimum of three to five years’ experience working in healthcare, education, corporate office or related environment.
• Experience working with Medical Education.
• Use or learn a range of position‑related software applications required.

Minimum rate of $60,174.40 annually.

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good‑faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market‑competitive total rewards package.

Compensation is benchmarked against market data to ensure competitiveness…