Senior Payroll Specialist

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at

• Performs all activities necessary to process the company's payrolls, including maintaining related records, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.
• Process payroll for 1,100 employees and related affiliates.
• Verify accuracy of W-4 and Direct Deposit Consent forms and enter into ADP Pay Force payroll system.
• Process special payroll requirements such as FMLA/STD leave compensation, sales incentive compensation, overtime, garnishments, gross-ups, etc.
• Review and verify timecard entries in the Enterprise eTime time & attendance system.
• Maintain master control file including employee year-to-date totals.
• Prepare pay period journal entries using ADP G/L and ADP payroll reports.
• Maintain Payroll mailbox (i.e., respond to employee inquiries, process requests, etc.).
• File pay period work papers and forms in employee files.
• Ensure timecard and Time Off approvals are received in eTime.
• Calculation of pays (new hires, terminations, retroactive adjustments).
• Creation of files/spreadsheets for positive pay, payroll data entry, etc.
• Heavy email communications in Lotus Notes system.

• Experience running and reviewing pay detail (e.g., employment changes, pay calculations, garnishment processing).
• Proficiency in using MS Excel, Lotus Notes (or similar email application), Time & Attendance system, ADP Pay Force (or similar payroll application).
• Excellent communication and organizational skills; ability to multi-task; flexibility.
• Understanding of payroll related concepts.
• 7+ years’ experience processing payroll.
• Bachelor's degree in Accounting, Human Services, or other similar discipline.

• Experience with payroll and/or time & attendance system implementations is a must.
• Must be available to work up to 45 hours per week.