Associate – Onboarding & Compliance

Associate - Onboarding & Compliance | Little Falls, NJ

Salary: $48,000-$52,000 annually

Schedule: Full-time, exempt | Monday-Friday | Daytime office hours, approximately 8:30 a.m.

-5:00 p.m.

Benefits: Weekly pay, PTO, comprehensive benefits, and 401(k) match

BAYADA HOME HEALTH CARE is seeking an Associate focused on onboarding and compliance for our Passaic County Pediatrics (PCP) office in Little Falls, NJ. In this office-based role, you will help ensure newly hired and current field employees have the credentials, clearances, training, documentation, and support needed to provide safe, reliable pediatric care.

Our PCP team provides compassionate pediatric home care and supports clients in community and school-based settings. This Associate-level role is intentionally developmental and offers the opportunity to build expertise in employee onboarding, compliance coordination, file management, and office operations while preparing for future growth within BAYADA.

If you are highly organized, detail-oriented, dependable, and energized by helping people succeed, this could be the next step in your career. This Associate position is ideal for someone who enjoys managing deadlines, following up on important details, working with confidential information, and creating a smooth onboarding experience for field employees and office teams.

• Coordinate onboarding activities for newly hired pediatric field employees from offer acceptance through readiness to provide care
• Track required credentials, clearances, background checks, health documentation, licenses, certifications, references, and other compliance items
• Maintain accurate and complete employee files in accordance with BAYADA policies, applicable regulations, and office standards
• Follow up with candidates, employees, clinical leaders, recruiting partners, and office leadership to obtain missing or expiring documentation
• Coordinate orientation, onboarding appointments, required trainings, and competency-related activities
• Help confirm that employees have completed all required onboarding steps before beginning client care
• Monitor credential and document expiration dates and support timely renewals and recredentialing
• Prepare reports, checklists, and status updates to communicate onboarding progress and outstanding compliance needs
• Enter and update employee information accurately in BAYADA systems, electronic records, and tracking tools
• Partner with clinical leaders to coordinate skills validation, training completion, and readiness for pediatric assignments
• Support new employees with questions about onboarding requirements, systems, training, and next steps
• Help coordinate equipment, computer access, work phones, badges, and other onboarding resources as needed
• Assist with audits, file reviews, quality improvement activities, and compliance follow-up
• Protect confidential employee and client information and follow appropriate privacy and security practices
• Welcome new employees and help create a positive, organized, and responsive onboarding experience
• Provide general office support and assist with referrals, scheduling, staffing, records, and service coordination as needed
• Participate in training and development activities designed to prepare you for future leadership opportunities
• Model The BAYADA Way in all interactions, demonstrating compassion, excellence, and reliability

• High school diploma or equivalent
• Strong organization, attention to detail, follow-through, and time-management skills
• Ability to manage multiple onboarding files, deadlines, and competing priorities
• Strong written and verbal communication skills
• Proficiency with computers and the ability to learn electronic records, tracking, scheduling, email, and reporting systems
• Ability to handle confidential information with discretion and professionalism
• Comfort working in a fast-paced office environment with frequent changes and time-sensitive requirements
• Commitment to accurate documentation, compliance, and a positive employee experience

• At least 1 year of experience in onboarding, credentialing, compliance, healthcare, home care, human resources, or office-based administration
• Experience tracking background checks, licenses, certifications, clearances, health documentation, or employee files
• Experience coordinating orientation, training, new-hire paperwork, or employee readiness activities
• Experience supporting pediatric clients, families, schools, or community-based services
• Familiarity with…