Payroll Specialist
Listed on 2026-10-02
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HR/Recruitment
HRIS Specialist, Recruiter / Talent Acquisition, HR Generalist / Talent Management, HR Manager
Payroll Specialist
Required Skills & Experience
• At least three years' experience with payroll required.
• Proficient with Microsoft Office 365 suite
• Working understanding of payroll principles, practices, and procedures.
Nice to Have Skills & Experience Associate's degree in finance or human resources preferred or related field and/or equivalent experience.
Job Description The Payroll Specialist is responsible for the accurate preparation, documentation, and reconciliation of the bi-weekly payroll and the administration of the payroll system. The Payroll Specialist processes the bi-weekly payroll for the four entities of the company.
Essential Functions, Job
Duties & Responsibilities:
Payroll Duties:
• Reviews the computation of pay and associated deductions for accuracy
• Maintains up-to-date knowledge of city, state, provincial, local, & federal legislation affecting payroll
• Updates payroll records and records/tracks payroll changes as needed
• Performs basic reconciliation and auditing processes during each pay cycle
• Understands and follows applicable provisions for a compliant payroll
• Coordinates payroll processing with HR/Benefits team
• Responds to and resolves any inquiries regarding paychecks or payroll reporting
• Ensures payroll issues are escalated and resolved promptly
• Tracks and records updates to payroll records to ensure the correct outcome of the bi-weekly payroll process
• Prepares payroll related reports
• Coordinates with HR team, manager, Sun Life, and employee the LOA requests relating to payroll related items o Tracking benefit premiums while one is on LOA o Ensure timely communications with employees regarding missed premium payments o Ensure missed premium payments are captured timely
• Coordinates with HR team, benefits vendor, employee regarding benefits enrollment or changes relating to payroll related items
• Tracking changes in benefits impacting premiums
• Coordinates with HR team regarding new hires and terminated employees related to pay changes o Vacation payout o Prorated payroll
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