Legal Assistant

Location: Little Falls

LEGAL ASSISTANT

Location:

Onsite

About Scarinci Hollenbeck:

Scarinci Hollenbeck is a growing practice of over 60 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Job Summary:

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys in the Public and Education Law section with all administrative aspects of the section specialty.

Essential Duties/Responsibilities:

• Provide general office support, including printing, scanning, copying, mailing, faxing, and emailing documents.
• Arrange couriers, court reporters, expert witnesses, and other special functions.
• Prepare check requests, submit purchase orders, and process expense reports.
• Update attorneys contact information and maintain accurate records.
• Assist with case screening and origination, including initial conflict checks in collaboration with the Records Department.
• Create and maintain reliable electronic filing systems.
• Close concluded matters as directed by attorneys.
• Transcribe, proofread, format, and file legal documents such as correspondence, discovery, pleadings, contracts, and meeting minutes.
• Index, redact, bate stamp, and organize documents for production using Adobe Pro.
• E-file documents via NJ E-Courts, New York State Courts Electronic Filing (NYSCEF), and PACER.
• Maintain attorney calendars by scheduling meetings, appointments, and conferences (onsite and remote), managing changes, and keeping attorneys informed.
• Attend meetings and take notes.
• Answer incoming phone calls on behalf of assigned attorneys, take messages, and answer clerical client inquiries per attorney request.
• Send court documents to clients, witnesses, or court officials via mail, fax, or email.
• Input attorney time into timekeeping software as requested.
• Perform other administrative duties as assigned.

Education and Required Skills:

• Associate degree or equivalent experience.
• Minimum 1-2 years law firm experience.
• Legal Secretary experience in Public and Education Law preferred.
• Ability to function well in a high-paced environment.
• Exceptional organizational skills, attention to detail, and ability to prioritize.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong technology skills and proficiency in Microsoft Office Suite.

Certifications:

• Notary preferred.

Work Hours:

• In office work at the Little Falls, NJ location.
• Full-time, non-exempt, Monday to Friday 9:00 a.m.
  
  - 5:00 p.m. (one hour unpaid lunch).
• Overtime (over 40 hours) may be required from time to time.
• Compensation range $30/hr - $38/hr

Scarinci Hollenbeck is an Equal Opportunity Employer.