Assistant Director, Special Events; Temporary

IMPORTANT APPLICATION INSTRUCTIONS:

Upload Resume or Curriculum Vitae for automatic population of information to the application.

The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.

Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is  the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note:

If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the  My Experience  section of your application.

Job Description SUMMARY :

Reporting to the Director of Special Events, the Assistant Director of Special Events participates in the strategic development, planning, execution and management of the University’s high-profile signature events, and works collaboratively with colleagues in the Special Events department and across campus to produce events that enhance and elevate the profile of the University with internal and external stakeholders. The Assistant Director assists in the planning and execution for a wide variety of large-scale Presidential, Student Development and Campus Life, Development and Community events, and provides logistical and event planning support for smaller events managed by various Montclair State University colleagues across divisions and departments.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

Participates in upholding policies, procedures and protocols that maintain high professional standards for all event productions.

Participates in the planning and management of the department and the implementation of initiatives to support the strategic goals of the department, division and University. Evaluates goals and operations of the department and implements ways to improve performance. Acts in the absence of the director as follows: supervises department staff and work operations; works directly with key internal and external stakeholders to ensure seamless delivery of event elements;

represents the department.

Establishes and maintains effective communication and collaborative working relationships with key event stakeholder units throughout the institution including President’s Office, Provost Office, Facilities, Office of the Registrar, Development, University Communications and Marketing, Deans’ Offices, University Police, Student Development and Campus Life, Dining Services, faculty and staff, student organizations, government and private agencies and the public in order to accomplish the objectives and programs of the unit.

Leads the logistical planning, management and execution of certain events as assigned.

Assists with management of the department’s website and social media account. Produces associated collateral/public relation materials. Maintains and integrates University Brand Standards.

Assists with the recruitment, selection, hiring, training, scheduling and supervision of the Graduate and Undergraduate student staff.

Assists with event budgets; creating budgets, monitoring purchase orders, and reconciling all invoices post-event.

Creates and maintains registration systems and software applications for events.

Develops and maintains event briefings, agendas, timelines and other relevant planning materials and resources. Participates in planning meetings with internal and external stakeholders to prepare for upcoming events.

Compiles and analyzes event related statistics and data post-event. Participates in…