Fund Development Coordinator

Responsibilities

• Carries out clerical duties specific to the position and supports fund development team operations including budget tracking
• Accurately codes and records daily receipts in the database
• Produces weekly and monthly fundraising reports and other reports as requested
• Rectifies monthly reports with the Finance Department
• Compiles data gathered from emails, phone calls, and referrals from staff members
• Updates biographical information / demographic information in the database
• Researches individuals, corporations and foundations, and prepares donor profiles, research summaries, and background materials for President/CEO, Board Chair, and/or Director of Development
• Secures appointments with donors and prospects
• Maintains a prospect pipeline and tracks engagement through Donor Perfect, spreadsheets, or other tracking methods
• Provides scheduling, meeting preparation, and follow up support for Director of Development
• Produces correspondence, statistical reports, and minutes of related committee meetings
• Prepares campaign materials, presentations, and donor packets, as needed
• Assists in the implementation of annual giving strategies
• Assesses and analyzes donor data to identify giving patterns, donor capacity, engagement trends, and segmentation opportunities
• Supports donor segmentation and personalized outreach to ensure effective stewardship and cultivation
• Generates donor lists, dashboards, and reports to support solicitations and campaigns
• Supports the planning, coordination, and execution of the Women of Achievement signature fundraising gala
• Ensures the organization’s fund development software is fully utilized and maintained

• Associate degree (or equivalent experience) in related field
• Excellent written and verbal communication skills
• Exceptional time management and capability to handle multiple tasks and deadlines
• Proficiency in Donor Perfect or other relational databases for data entry and reporting
• Proficiency in Microsoft Office Suite, specifically with Excel
• Experience with and ability to secure appointments by phone and/or related sales skills
• Experience with special events planning and management, including coordination of timelines, vendors, logistics, volunteers, event technology, and post-event follow up
• Experience with advertising sales, sponsorship outreach, or comparable solicitation activities, including securing commitments and follow up for tribute journal ads, silent auction items or related event revenue opportunities is preferred
• Membership in GSUSA is required upon employment and annually thereafter, cost covered by the council