Administrative Quality Assurance Associate

Location: Lebanon

Shift: Monday through Friday, 8:30 AM - 5:00 PMAre you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

Senior QA Associate
- Full Time
- Day Shift Administrative Position Lebanon, NJPace Analytical Life Sciences is seeking a Senior QA Associate to support our Quality Assurance team through critical administrative, documentation, and record‑management functions. This role is ideal for someone who thrives in a structured environment, has exceptional attention to detail, and enjoys supporting quality operations in a cGMP‑regulated setting.

As a Senior QA Associate, you will work closely with the QA team to maintain document control systems, manage archival processes, and ensure the accuracy and accessibility of quality records across PLS locations.

Key Responsibilities Perform quality assurance and record‑management tasks with a high level of accuracy and attention to detail

Maintain and organize filing systems, including folder labeling, scanning, filing, and inventory management

Support senior QA staff by retrieving technical and quality records and ensuring records are readily accessible

Oversee off‑site archival processes, including record storage and retrieval

Manage QA report databases and related systems

Assemble and assign logbooks for laboratory and operational use Provide administrative support to both on‑site and remote QA team members

Contribute to departmental efficiency by offering process‑improvement suggestions and participating in team initiatives

Promote a positive, collaborative work environment and uphold PLS’s mission and values

Qualifications

Education & Experience Minimum of associate degree strongly preferred

At least 3 years of administrative experience, preferably involving document control or QA support ORAn equivalent combination of education, training, and experience

Required Knowledge & Skills Strong organizational and time‑management abilities

Excellent attention to detail and accuracy

Ability to manage multiple tasks and shifting priorities

Strong interpersonal skills; able to work independently and collaboratively

Effective communication with internal and external stakeholders

Proficiency in Microsoft Office 365 (Outlook, Teams)
Preferred Skills

Experience with Adobe Acrobat Familiarity with electronic document management systems (e.g., Master Control eDMS)

Experience with LIMSExperience in an FDA‑regulated environment or knowledge of FDA cGMP regulations

Work Environment &

Physical Requirements This role requires the ability to perform administrative tasks in an office or laboratory support environment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits When you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and .Equal

Opportunity Employer Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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