Commercial Sales and Project Coordinator

RF Solutions is seeking an organized and dependable Commercial Sales and Project Coordinator to support our sales, estimating, and project teams.

This position helps keep proposals, customer information, bid documents, project paperwork, and sales opportunities organized and moving forward. The Coordinator will work with Sales, Estimating, Engineering, and Operations to make sure information is complete, deadlines are tracked, and projects are properly handed off after an award.

Previous experience working in commercial construction or a construction-related industry is required. Candidates should be familiar with the general construction process and comfortable working with proposals, drawings, purchase orders, project documents, deadlines, and multiple projects at the same time.

Experience with RF systems, DAS, ERRCS, or public safety communications is not required. Training on RF Solutions' products, services, and internal processes will be provided.

RF Solutions provides public safety communications, LMR two-way radio, cellular, Wi‑Fi, and in‑building wireless systems for commercial, healthcare, government, education, industrial, residential, and other facilities throughout the Mid‑Atlantic region.

Candidates must have previous experience working in commercial construction or a construction‑related contractor environment.

Relevant backgrounds may include:

• Electrical contracting
• Fire alarm or life‑safety contractors
• Telecommunications contractors
• Mechanical contractors
• Building automation or controls
• Low‑voltage contractors
• Construction equipment or building‑system suppliers
• Other commercial construction subcontractors or specialty contractors

• Maintain accurate customer and opportunity information in the CRM
• Enter and update sales opportunities
• Track follow‑up dates and open items
• Maintain customer contact information
• Assist with basic sales reports
• Help prepare information for sales meetings
• Follow up internally on outstanding information needed by the sales team

• Assist with preparation of customer proposals
• Assemble proposal and bid packages
• Track proposal due dates and submission requirements
• Make requested proposal revisions
• Maintain proposal files and supporting documents
• Assist with RFP and bid submissions
• Confirm required documents are included before submission

• Organize drawings, specifications, and bid documents for estimating
• Request pricing from vendors and suppliers
• Help collect subcontractor information when needed
• Track estimating and bid deadlines
• Maintain pricing and estimating documentation
• Assist estimators and sales staff with administrative portions of the estimating process

This is an estimating support position and does not require the candidate to independently perform technical RF engineering or system design.

• Schedule customer meetings and site surveys
• Request missing drawings, specifications, and other customer documents
• Assist with obtaining purchase orders and signed proposals
• Maintain organized customer and project files
• Communicate routine project and documentation updates to customers
• Help ensure required information is available to the appropriate internal teams

Once a project is awarded:

• Confirm receipt of the purchase order and/or signed proposal
• Organize proposal, drawings, customer information, and related documents
• Confirm required project information has been collected
• Identify missing documents or information
• Assist with transferring the project from Sales to Engineering and Operations
• Maintain organized electronic project files
• Help ensure internal teams have the information needed to begin the project