Credentialing Specialists

Type: Full Time

Location: Springfield, NJ

Overtime Exempt: Yes

Reports To: ARMADA HQ

Travel Requirement: YES, nationwide to support onsite credentialing operations as mission needs require.

Security

Clearance Required:

N/A

Credentialing Specialists will provide credentialing service and support to operate IRS credentialing sites utilizing the GSA scheduling tool to manage credentialing appointments, run reports through the USAccess system, and use credentialing equipment to conduct post issuance and enrollment activities.

• View, manage, and check daily appointments in the time trade scheduling tool
• Perform enrollment and issuance of Identification Cards including PIV/Smart IDs, Access Cards, PAC Cards, issue and activate SmartID Cards
• Perform Certificate Rekey, Pin Reset, and Card Update
• Perform card inventory and log cards on the Credential Inventory Tool (CIT)
• Store cards in a lockable container (file cabinet)
• Contact employees and contractors to schedule pick-up and activate SmartID
• Issue PAC Cards and Access Cards
• Issue Pocket Commission Credentials, collect SmartID Cards and PAC Cards; return terminated credentials to the Security Officer for destruction
• Keep a log of Cards issued and collected
• Perform Registrar and Activator duties as required
• Perform Card Custodian duties
• Mail SmartID Cards to Light Activation Kit Operators
• Handle applicant communications regarding credential status
• Take photo, capture digital signatures, assemble Pocket Commission inserts, and other  duties as directed by ICAM
• Perform IRS credentialing functions and may be required to travel up to 40% of annual work hours to support IRS credentialing and activation efforts; short‑term shiftwork including day, night, and weekend hours required
• Other duties as assigned

• Complete required online credentialing training and maintain compliance with PIV-II SmartID credential requirements
• Knowledge of ICAM and USAccess credentialing processes, including enrollment, activation, and verification procedures
• Willingness to travel nationwide to support onsite credentialing operations as mission needs require
• Knowledge of credentialing hardware such as FCUs, MCUs, and LAKs
• Knowledge of PII handling and federal credentialing policies
• Manage daily credential operations, workstations, and equipment
• Strong customer service and communication skills
• Prepare and submit daily site reports
• Strong attention to detail and documentation accuracy
• Follow federal credentialing standards and procedures

• Experience with or ability to complete USAccess Registrar and Activator training, or a comparable credentialing program
• Experience preparing, reviewing, and submitting required reports and documentation in accordance with established procedures
• Willingness to travel nationwide to support onsite credentialing operations as mission needs require

• High School Diploma, or equivalent

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.

Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre‑employment drug testing. Job offers are contingent upon results of background check and drug testing.