Substitute Secretary

Position Type:
Substitute/Substitute Secretary

Date Posted:
4/23/2026

Location:
Haven Administration Center

Date Available:
ASAP
Position Title: Substitute Building Secretary

Report To: Principal(s)

Benefits:

Daily Rate

$15.50 an hour

Benefits

No employee benefits are offered

Summary:

• Acts as a substitute secretary to the principal and supports school operations by facilitating communication, assisting with problem solving, material acquisition, record keeping, and registration.

Qualifications:

• Have earned a high school diploma or equivalent
• Demonstrate excellent office skills and practices. This includes, but is not limited to, being proficient in Microsoft Office, Google, general bookkeeping, organizational and filing skills, data management and information retrieval
• Possess a personality that demonstrates enthusiasm and interpersonal skills necessary to favorably meet and communicate with our school community
• Present evidence of physical exam to determine "fit for duty", evidence of being free from communicable disease (TB), and submit to criminal background check

Physical Demands:

• Regularly required to sit, stand, walk, talk and hear
• Frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl
• Occasionally lift and/or move up to 15 pounds

Essential Duties and Responsibilities:

• Organize and maintain an efficient and effective office that handles a variety of school related tasks
• Apply common sense understanding to carry out detailed written and oral instructions
• Successfully deal with problems involving different variables
• Get along with people and display patience to all school community members
• Communicate clearly and concisely, both orally and in writing
• Perform duties with awareness of all district requirements and Board of Education policies
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters
• Maintain school records, including student/staff attendance
• Distribute mail and handle correspondence of the office
• Orders, processes, and maintain office materials and equipment
• Make announcements and operate school intercom systems
• Administer basic first aid and administer medication when needed
• Orients substitute staff
• Assist with arrival and dismissal including changes in transportation
• Assist with lunch routine and procedure
• Assist the Principal and designee and staff in handling interruptions and emergencies, calling for assistance when needed
• Display ethical and professional behavior. Serve as a role model for the school community by demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and effective work ethic,
• Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee

Employment at-Will (Policy 5:270):

Unless otherwise specifically provided, District employment is at-will, meaning that employment may be terminated by the District or employee at any time for any reason other than a reason prohibited by law, or no reason hing in School Board policy is intended or should be construed as altering the employment at-will relationship. Exceptions to employment at-will may include employees who are employed annually, have an employment contract, or are otherwise granted a legitimate interest in continued employment.

The Superintendent is authorized to make exceptions to employing nonlicensed employees at-will but shall maintain a record of positions or employees who are not at-will.

Disclaimer:

• Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time.
• This description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
• This job description is subject to change at any time.
• The Probationary Period starts on your first day of work.
• District #122 will make reasonable accommodations in compliance with the American with Disability Act of 1990.