Administrative Assistant to Assistant Superintendent of Curriculum and Instructional Technology

New Lenox School District 122 is hiring a Administrative Assistant to the Assistant Superintendent of Curriculum and Instructional Technology starting July 1st.

Position Title: Administrative Assistant of Curriculum and Instructional Technology

Report To: Assistant Superintendent

• Starting Salary: $68,328
• Total Work Days: 260 (Including Paid Holidays)
• Hours:
  
  8 Hours Per Day
• Paid Holidays: 15
• Vacation/Sick/Personal Days: 10/10/3 Days
• Condolence Leave: 3-5 Days
• Disability:
  Yes
• IMRF:
  District pays the full employer contribution/Employee pays employee contribution
• Medical/Vision/Dental:
  Consistent with Union Contracts
• Life Insurance: $50,000
• Yearly Increase
  - July 1st:
  Consistent with Union Contracts

I. Executive Administrative & Committee Support

• Executive Support:
  Provide comprehensive support to the Assistant Superintendent, including managing complex calendars, prioritizing departmental workflows, and overseeing meeting logistics (agendas, catering, technology setup, and post-meeting teardown).
• Committee Secretary Serve as the Executive Secretary for all Curriculum, Instruction, and Technology committee meetings. Ensure meticulous record-keeping and proactive follow-up on all action items.
• Professional Development Management:
  Facilitate the "New Lenox University" (NLU) and "Create Your Own Edventure" programs. This includes managing presenter logistics, registrations, facility assignments, payments, and ordering materials.
• PD+ Compliance:
  Create and manage "Evidence of Completion" for staff development using the state PD+ program.
• District Calendar Coordination:
  Maintain the Official District Public Calendar, coordinating high-level scheduling for assessments, staff meetings, and student events (e.g., music programs).

II. Assessment Logistics & Data Management

• Testing Operations:
  Coordinate the operational logistics for District and State assessments, including report cards, distribution of materials, and data collection for aimsweb
  
  Plus, IAR, Terra Nova, ACCESS, ISA, and Fitness Gram.
• Instructional Datasets:
  Maintain and update critical instructional tools, including GATE Matrices, MTSS dashboards, and the Teacher Curriculum Expectation Packet.
• State Reporting:
  Assist with the administration of the Essentials Survey and other mandated reporting, including Title Grants and English Language Learners (EL) screening protocols.

III. Fiscal Operations & Resource Procurement

• Budget Administration:
  Manage departmental budgets for Curriculum, Library, Music, and Technology, as well as State and Federal grants. Tasks include processing purchase orders, invoices, and P-card reconciliations.
• Material Lifecycle Management:
  Oversee the inventory, ordering, and distribution of K‑8 textbooks (physical and digital), consumables, and software licensing.
• Grant Compliance:
  Maintain organized files for Title and Library Grants, ensuring all documentation is "audit‑ready" for state compliance reviews.

IV. Staff & Teacher Liaison

• Support Staff Oversight:
  Assist in managing technology support staff by screening resumes, proofreading evaluations, and tracking attendance/time‑off requests.
• Serve as a resource to building secretaries. Provide guidance and training on district procedures and programs.
• Specialized Personnel Logistics:
  Coordinate the district Tutor List and organize schedules for intervention paraprofessionals.
• Compliance Monitoring:
  Ensure all professional development paperwork and evidence of completion for general education teachers are filed according to district and state regulations.

V. Communications & Community Relations

• Digital Presence:
  Lead departmental communication by updating the district website and managing the "Virtual Backpack."
• Public Information:
  Draft and distribute high-priority messages regarding curriculum updates, E‑Learning plans, and district initiatives.
• Recognition Programs:
  Coordinate the Board New Lenox Notables recognition program.

VI. Compliance & Student Services

• Regulatory Adherence:
  Maintain English Learner (EL) files, Student Technology Handbooks, and Bullying/AUP documentation.
• Confidential Reporting:
  Prepare and review sensitive state and Board reports, ensuring absolute accuracy…