Office Coordinator

Office Coordinator

Salary Range $24.00 - $26.00 Hourly

The Office Coordinator provides essential administrative and operational support to ensure the smooth day-to-day functioning within a fast-paced beverage manufacturing environment. This role coordinates front-office activities, supports employee onboarding logistics, maintains accurate records, manages office communications, and responds to general employee, contractor, and visitor inquiries. Serving as a central point of contact, the Office Coordinator upholds a high standard of professionalism, organization, confidentiality, and attention to detail.

The position also assists with reporting, document management, compliance-related tracking, employee engagement support, and coordination of cross-functional administrative activities to promote efficient operations and alignment with company policies and procedures.

• Serve as the first point of contact for employees, applicants, contractors, vendors, and visitors, greeting and assisting them in a courteous, service-oriented, and professional manner.
• Demonstrate high standards of integrity, professionalism, discretion, and fairness in all interactions, decisions, and administrative responsibilities.
• Helps and assist coordinating, tracking and maintaining training matrix as assigned.
• Participates in meetings as per Plant Manager request.
• Respond to, and manage, inquiries received in person, by phone, and via email, providing accurate information or directing individuals to the appropriate personnel or department in a timely manner.
• Coordinate and maintain appointment scheduling, meetings, interviews, and calendars for office leadership and departments, ensuring effective time management and clear communication.
• Provide administrative support for office operations, policies, and procedures across the facility, ensuring consistency and organizational efficiency.
• Enforce and support facility security protocols by tracking visitor access, issuing and retrieving visitor badges, and communicating safety and security expectations as needed.
• Serve as a general resource for employees and visitors by providing information related to office operations, internal processes, and company resources, directing HR-specific inquiries to the appropriate HR personnel.
• Support onboarding logistics for new hires, including workspace preparation, coordination with IT and facilities, distribution of orientation materials, and scheduling of onboarding activities.
• Initiate and track purchase requests and office supply orders in alignment with company procurement policies and budget guidelines.
• Assist with the planning, coordination, and execution of company events such as employee engagement activities, celebrations, training sessions, quarterly meetings, and recognition programs.
• Perform a wide range of clerical and administrative tasks including document preparation, correspondence tracking, and report support related to office operations.
• Collaborate with office leadership, HR, facilities, and other departments to support organizational goals, operational efficiency, and a positive workplace environment.
• Perform all other duties as assigned.

Qualifications & Requirements:

• High school diploma or equivalent.
• Three years' relevant work experience preferred
  · Bi-Lingual (Spanish) strongly preferred.
• Proficiency in MS Office.
• Demonstrated ability to read, write, and communicate effectively in English to ensure understanding of written procedures, safety instructions, technical documentation, and verbal communications.
• Basic math skills including addition, subtraction, multiplication, division, and use of weights and measures.
• Must be comfortable using a calculator
  · Familiarity with basic computer systems and control interfaces.
• Team-oriented attitude; respectful, approachable, honest, dependable, and adaptable to change Capable of resolving conflicts professionally.
• Able to prioritize tasks and remain productive under shifting demands
  · Follows both written and verbal instructions accurately.
• Highly motivated, reliable, and hands-on with a strong problem-solving mindset.
• Able to…