Temporary Administrative Assistant

The Division for Student Success is seeking a temporary, part-time (25-30 hrs,.wk.) Administrative Assistant who will be responsible for providing support to the Vice Provost for Student Success and Innovation (VPSS&I)/Dean of Student Experience and Belonging (DESB) for effective operation of the Division and all of its functions. This position will work closely with the VPSS&I to prepare comprehensive action plans, including resources, time frames and budgets for projects and new initiatives.

Additionally, the Administrative Assistant will perform various coordinating tasks, like scheduling and event planning, along with administrative duties like maintaining project documentation, assessments and handling external communications.

The Administrative Assistant for Student Success is responsible for supporting efforts by the college to create an environment of acceptance and belonging for all community members.

• Maintains the DSEB’s appointment calendar and composes and prepares routine correspondence.
• Serves as point of contact and resource on behalf of Student Affairs Departments and responds to information inquiries. Acts as initial contact person for calls from parents, students and other community members.
• Prepares business office forms (webportal, requisitions, payment requests, UCM) and maintains the Departmental Credit Card (including reconciling receipts and charges).
• Organizes student forms for DSEB’s signature and distributes completed forms to copied recipients.
• Prepare all required reports, records and evaluations promptly and accurately as assigned.
• Prepares and submits PAF’s for student affairs positions and keeps payroll apprised of any staffing and salary changes.
• Develop and maintain project plans and schedules as assigned by the DSEB.
• Responsible for Team Coordination and Communications.
• Gathers data for research projects.
• Be highly visible, maintain office hours, serve on institutional committees as directed by DSEB.
• Maintains a master student affairs calendar and student leader listing.
• Plans, prepares for the Honors and Awards Ceremony in concert with the Academic Affairs Administrative Coordinator.
• Assists with plans for Commencement ceremony and Student Speaker Selection.
• Other duties as assigned.

This position will require climbing up and down stairs to execute routine job functions and ability to lift 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A Bachelor's degree is required; a master's degree in Student Personnel, Student Affairs, or Higher Education is preferred.
• 3-5 years in an administrative or project management role.
• Knowledge of and experience in working with students who have learning differences and/or are on the spectrum is desired.
• Must be comfortable working in a professional office setting, with strong interpersonal, written and oral communication, ability to prioritize, work independently, and pay close attention to detail. Individuals who are able to work in a continuously changing organization and are highly motivated are best suited for this position.
• Enthusiasm, creativity and flexibility required.
• Must be willing to actively engage in professional development; projects may require learning new programs.

Service in a high-demand, multifunction office with the ability to interact with many people.

• Ability to learn new technology.
• Diplomacy, tact, efficiency, ability to self-direct.
• Excellent communication and interpersonal skills and the ability to establish and maintain effective working relationships with students, faculty, and staff.
• Organized and effective at prioritizing and completing tasks.