Patient Service Representative; Part Time

At Root Center, we believe our employees are our greatest asset, and we're committed to creating a supportive and engaging work environment where everyone can thrive. We're driven by a clear purpose and a set of core values that shape everything we do, from nurturing growth and promoting well-being to cultivating connections and making a positive impact.

In fact, 97% of our newly hired employees would recommend us to their friends for employment opportunities, and 96% said they strengthened their skills in their first few months. If you share our commitment to these values and want to join a team that lives them every day, Root Center might be the perfect fit for you.

Starting Rate: $20.00

The Patient Service Representative is responsible for providing outstanding and professional customer service to ensure efficiency and promote a positive patient experience. Warmly greets and checks‑in arriving patients. Evaluates priority and directs patients appropriately according to urgency and subject matter. Ensures patients have a comfortable and inviting environment by maintaining a clean lobby. Remains polite and courteous at all times. Additional administrative duties as outlined in Position Responsibilities and Expectations.

• A high school diploma or GED equivalency; three (3) years general secretarial experience; or a two‑year business degree with one‑year secretarial experience.
• Must possess effective communication skills.
• Competency in basic medical‑assisting skills, interacting with patients, and an ability to assess and communicate psychological observations.
• Positive, customer‑focused approach, with commitment to providing excellent patient care.
• Proven ability to work effectively in a team environment.
• Experience with Electronic Medical Records preferred, strong computer skills and a solid working knowledge of Microsoft Office Software.
• Strong organizational skills and attention to detail.

• Answering telephone in a polite and timely manner, screening phone calls to ensure caller is transferred to dept./person, retrieves messages, distributes voice mail messages and faxes to appropriate staff.
• Check‑in desk duties:
  Verify patient information and direct patient to staff member according to instructions indicated in “Hold” message; performing BAC’s, obtaining patients signature on lab slips; label specimens as required; instruct patient to provide U/A (and supervise when required); reading temperature of U/A’s, accepting U/A’s, placing patients in medicating queue (pressing F12), preparing U/A’s for transport to Lab; processing instant U/A’s and entering results in patients’ medical record;
  
  providing missing information on ADL lab slip and returning to lab for processing; re‑stocking supplies in preparation for the next day, closing check‑in desk and sending out end of day reports accordingly; maintaining inventory of ADL supplies and ordering accordingly; collecting fees and recording payments; coordinating accounts receivable to include the billing and insurance authorization processes; photographing clients and preparing client ;
  
  electronically preparing medical records for new admissions; processing client refunds; typing for clinic staff members including correspondence to outside agencies; interoffice memorandums, etc.; participating in clinical staff meetings; taking minutes at staff meetings; DDAP processing for DMHAS client tracking requirements admissions and discharges; completing client fee contracts; updating lobby boards; processing late letters on a timely basis; performing any other clerical/secretarial or technical duties as directed.
• Reports: daily reconciliation client fee reports; patient test status reports; weekly fee reports, monthly client collateral tracking report and other data collection and reports as requested by the clinic supervisor.
• Office Supplies and IOP Supplies: order supplies according to monthly amount budgeted, maintain inventory and keep a neat and clean supply area/room.

For all benefit eligible employees, we offer a prestigious employment package…