Administrative Assistant

Administrative Assistant, Emergency Response Department About Santo Domingo

For over 400 years, Santo Domingo Pueblo has been one of the central Indian Pueblos in New Mexico. Located between Albuquerque and Santa Fe, along the I-25 corridor, over 25 different departments with more than 200 employees work together to bring the expanding top‑of‑line services to over 5,000 members of Santo Domingo Pueblo. We work hard together while honoring the traditions and work‑life balance that allows each one of us to be the best versions of ourselves.

Our work environment has:

• Friendly staff
• Supportive work environment
• Flexibility
• And is community service driven

We offer a generous leave policy that includes vacation, holidays, and administrative days that equal up to 54 days off in a year. Affordable medical plans, health, dental, and vision. Competitive 401(k) retirement plan, and amenities aimed at creating a solid work/life balance.

The incumbent is responsible for document production and administrative support utilizing a variety of manual and electronic processes. Responsibilities include preparing correspondence, reports, spreadsheets, and other documents; maintaining physical and electronic filing systems related to departmental activities; reviewing and processing forms; performing data entry; responding to staff inquiries and assisting with problem resolution; and processing purchase orders, invoices, and other documentation for payment.

Additional related administrative duties may be assigned as needed. This position provides administrative support with assigned duties split between the Emergency Response Department and the Projects & Facilities Department.

• Knowledge of administrative and clerical procedures, office practices and recordkeeping system
• Knowledge of document preparation, data entry, and filing processes
• Knowledge of basic financial and purchasing processes, including purchase requisitions, invoices, and expense vouchers
• Knowledge of Microsoft applications, including Word, Excel, Outlook, and Power Point
• Excellent customer service
• Excellent organizational and communication skills
• Knowledge in State and Federal Grants
• Knowledge of Tribal Government operations and emergency response functions
• Strong time management skills with ability to prioritize multiple tasks
• High level of accuracy and attention to detail
• Ability to engage with the public and other departments
• Ability to prepare professional correspondence, reports, spreadsheets, and presentations
• Ability to work independently and collaboratively in a fast‑paced environment
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Ability to adapt to changing priorities and respond effectively during emergency operations
• Ability to follow SDP policies and procedures and directives

• High School Diploma, or equivalent, required; and 2 years’ clerical experience; or an equivalent combination of education and experience
• High degree of comfort in learning new software programs
• Extended working hours, including weekends, may be required
• Fluent in the Keres language preferred
• Must be able to satisfactorily pass a background check such as FBI, State, Tribal, Motor Vehicle check and the new hire drug and alcohol test
• Must possess a valid driver’s license and be insurable through Santo Domingo Pueblo's liability plan

If you would like to learn more about this position, see the attached link. If you would like to APPLY for this position, it can also be found on our website at Careers - (santodomingotribe.org).

Santo Domingo Pueblo exercises Indian preference in employment opportunities but otherwise supports non‑discrimination on the basis of age, sex, religion, disability, color, race, or national origin, except where required by bona fide business necessity.