Court Clerk

• Base Pay $18.52 - $27.78 / Hour
• Employee Type Full Time-Non-Exempt
• Required Degree High school

Under direct supervision of the Court Administrator, ensures the court system functions efficiently through accurate and timely scheduling of all matters and cases, issuing summonses, warrants, and interacting with the public at the Clerks’ Window. Maintains confidentiality of all privileged information.

• High School Diploma;
• Substantial experience in a Court or Law Office setting is preferred;
• Or equivalent combination of education and experience.
• Must be able to type and demonstrate proficiency in grammar, spelling, math, and filing.
• Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.

• Processes and files documents initiating all new cases and motions for hearings.
• Processes and accounts for Court ordered payments including traffic fines, bonds, child support, and restitution/debts.
• Issues personal service of process for subpoenas, notices of hearings, and complaints to be served throughout Ohkay Owingeh.
• Prepares letters, certain orders, summonses, subpoenas, and notices of hearings for Judges’ signatures and proper dissemination.
• Maintains documentary records of cases.
• Maintains case files and disposition of cases.
• Inputs and maintains data on individual criminal and civil dispositions and inputs information into case management system.
• Attends Court hearings and is responsible for the recording of all court hearings and transcripts upon request.
• Assists in maintaining the public window of the Court for information, complaints, filing, and fund collection.
• Follows up on referrals issued by the Court.
• Prepares motions for probation revocation and hearings, and attends hearings pertaining to probationers.
• Prepares requests for payment on invoices due for payment.
• Provides the general public with information to file Court Petitions, Motions, Complaints, etc.
• Receives, sorts, logs, and routes mail.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as required.

• Knowledge of traditional form of government and pueblo customs and traditions.
• Knowledge of the functions and structure of Ohkay Owingeh.
• Knowledge of the Pueblo’s judicial system.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of criminal and civil laws and traditions to assist the public in filing appropriate legal documents and for processing appeals.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to communicate effectively in the English language both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to work as a team member in a structured working environment.
• Ability to represent Ohkay Owingeh in a professional manner.
• Ability to maintain confidentiality.
• Ability to analyze situations and adopt appropriate courses of action.
• Ability to establish and maintain professional relationships with the public and co-workers.
• Ability to handle multiple tasks and meet deadlines.
• Ability to make solid decisions and exercise independent judgment.
• Ability to follow oral and written instruction.
• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work is performed in an office or courtroom setting with a moderate noise level. Evening and/or weekend work is rarely required. There is regular interaction with the public. Tight time constraints and multiple demands from several people are common. Travel may be required for training, meetings, conferences, presentations, and other events.

The position description identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job related duties as may be reasonably assigned by his/her supervisor.