Office Manager

Elementary Office Manager

Location: Abiquiu Elementary, Abiquiu, New Mexico

Reports to: Principal

Union Status: Union

Hours: 7:15 a.m. – 4:16 p.m., 4 day week

Pay

Schedule:

per salary schedule

Contract Length: 182 days

Starting Date: Aug 3, 2026

To ensure the efficient, effective, and professional operation of the school office by coordinating administrative functions, supporting school leadership, maintaining records and financial processes, and promoting high-quality customer service to students, staff, families, and the community.

• High School Diploma or equivalent (GED) required;
  Associate degree or post‑secondary coursework in business, office administration, accounting, or related field preferred.
• Minimum of three (3) years of progressively responsible clerical, administrative support, or office management experience, preferably in an educational setting.
• Demonstrated proficiency in office technology, including word processing, spreadsheets, databases, email, and student information systems.
• Demonstrated keyboarding proficiency and ability to maintain a high level of accuracy and attention to detail.
• Knowledge of office management practices, records management, bookkeeping principles, purchasing procedures, and customer service practices.
• Knowledge of New Mexico Public Education Department reporting requirements and school operations preferred.
• Ability to maintain confidentiality regarding personnel, student, and district information in accordance with applicable federal and state laws including FERPA.
• Ability to communicate effectively with students, staff, parents, district personnel, and community members.
• Other qualifications as determined by the Superintendent, Principal, or designee.

• Coordinate and oversee daily operations of the school office to ensure efficient workflow and responsive customer service.
• Serve as the primary office contact for students, staff, families, and community members while maintaining a professional and welcoming environment.
• Assist the Principal in implementing district procedures, administrative directives, and Board policies while maintaining confidentiality.
• Develop, revise, and maintain office forms, procedures, correspondence, and records.
• Maintain calendars, schedules, appointments, and administrative communications as assigned.
• Manage front office coverage and coordinate clerical support functions.
• Process purchase requisitions, purchase orders, and supply requests in accordance with district procedures; receive, reconcile, and account for school funds; prepare deposits and ensure timely submission of financial documentation; maintain inventory records for instructional materials, office supplies, equipment, and school assets.
• Maintain accurate student enrollment, attendance, demographic, and records management systems; enter and update student and staff information within district‑approved student information systems and state reporting systems; prepare and submit required reports accurately and within established timelines; assist administration with student scheduling adjustments and records management.
• Maintain personnel records, leave documentation, and employment‑related files; monitor employee attendance documentation and assist with payroll certification processes; coordinate substitute requests; support onboarding and offboarding procedures for staff.
• Coordinate maintenance requests, technology work orders, and custodial service requests; support communication efforts, including website updates, newsletters, and public information; assist instructional staff with approved instructional materials and supply requests; support cafeteria documentation and coordination as required by district procedures and federal program requirements.
• Maintain strict confidentiality regarding student records, personnel matters, and district operations; ensure compliance with district policies, state regulations, and applicable reporting requirements.
• Perform other duties and responsibilities as assigned by the Principal or authorized supervisor that support school operations.

Performance shall be evaluated in accordance with district policy and established administrative procedures.

Salary to be established on an annual basis, through the adoption of the salary schedules. $31,980 to $39,580 per year.