Judicial Specialist

Judicial Specialist 2 (#), Full-Time, Permanent position located at the Hidalgo County Magistrate Court in Lordsburg, NM.

• The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgment details.
• Provides customer service to a high volume of pro se litigants by delivering general procedural information without giving legal advice.
• Uses the case management system to: (1) open cases—determine case type and cause of action, assess and receive filing fees if required; (2) docket cases—review documents, assign appropriate event codes, enter data, scan documents, and link related scanned images; (3) close cases—enter closing events, disposition type, and judgment details.
• Assesses, receives, records, and reconciles monies, and prepares bank deposits while following cash handling procedures.
• Processes, maintains, and distributes documents, files, and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Processes and expedites orders of protection.
• Accurately disburses bond payments and prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensures the office, courtrooms, and equipment are operational.
• Ensures judicial calendars and schedules are maintained.
• Serves as a court monitor.
• Under general supervision, performs clerical and technical duties involved in case processing, file maintenance, jury management, and the conduct of the clerical business of the court.
• Manages jury trial calendar requests for judges to schedule upcoming jury trials.
• Advises internal staff of jury procedures and updates on specific trials when jurors are reporting.
• Mays serve as a courtroom clerk, produce Instant J&S, and obtain signatures from parties, counsel, assigned judge, files, and distribute.
• Provides support to other magistrate or district courts within the judicial district.
• Daily routine includes working with prospective jurors, instructing them on how to complete their information online, and providing appropriate forms when necessary.
• Handles phone calls, addresses incoming and outgoing correspondence, maintains office supplies, and related duties.
• Coordinates program participation with Specialty Programs within the Court.
• Accepts, maintains, and files court exhibits, which may include hazardous or dangerous items.
• Gathers, delivers, and files recordings, receipts, logs, and exhibits to provide accurate record‑keeping procedures.
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
• Responsible for retention of case material and for marking files for identification logs, safeguarding evidence as a public, sequestered, or sealed exhibit.
• Acts as a liaison between court personnel, litigants, and attorneys to advance court proceedings.
• Other duties as assigned.

The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures;
Court Clerk’s Procedures Manual and…