Office Manager

Elementary Office Manager

Work Unit/

Location:

Abiquiu Elementary

- Reports to:

Principal

Supervises: n/a

Contract Length: 182 days
- Pay

Schedule:

per salary schedule
- Overtime Status:
Must be pre-approved

Hours:

7:15 a.m. – 4:16 p.m. 4 day week
- Union Status:
Union
- Licensure: N/A

Qualifications:

• High School Diploma or equivalent (GED) required;
  Associate degree or post-secondary coursework in business, office administration, accounting, or related field preferred.
• Minimum of three (3) years of progressively responsible clerical, administrative support, or office management experience, preferably in an educational setting.
• Demonstrated proficiency in office technology, including word processing, spreadsheets, databases, email, and student information systems.
• Demonstrated keyboarding proficiency and ability to maintain a high level of accuracy and attention to detail.
• Knowledge of office management practices, records management, bookkeeping principles, purchasing procedures, and customer service practices.
• Knowledge of New Mexico Public Education Department reporting requirements and school operations preferred.
• Ability to maintain confidentiality regarding personnel, student, and district information in accordance with applicable federal and state laws including FERPA.
• Ability to communicate effectively with students, staff, parents, district personnel, and community members.
• Other qualifications as determined by the Superintendent, Principal, or designee.

Reports To:

School Principal and/or authorized designee.

Job Goal:

To ensure the efficient, effective, and professional operation of the school office by coordinating administrative functions, supporting school leadership, maintaining records and financial processes, and promoting high-quality customer service to students, staff, families, and the community.

Performance Responsibilities:

• Administrative Operations
• Coordinate and oversee daily operations of the school office to ensure efficient workflow and responsive customer service.
• Serve as the primary office contact for students, staff, families, and community members while maintaining a professional and welcoming environment.
• Assist the Principal in implementing district procedures, administrative directives, and Board policies while maintaining confidentiality.
• Develop, revise, and maintain office forms, procedures, correspondence, and records.
• Maintain calendars, schedules, appointments, and administrative communications as assigned.
• Manage front office coverage and coordinate clerical support functions.
• Financial and Purchasing Responsibilities
• Process purchase requisitions, purchase orders, and supply requests in accordance with district procedures.
• Receive, reconcile, receipt, secure, and account for school funds in accordance with district cash handling procedures.
• Prepare deposits and ensure timely submission of financial documentation to the district office.
• Maintain inventory records for instructional materials, office supplies, equipment, and school assets.
• Student Information and Reporting
• Maintain accurate student enrollment, attendance, demographic, and records management systems.
• Enter and update student and staff information within district-approved student information systems and state reporting systems as applicable.
• Prepare and submit required reports accurately and within established timelines.
• Assist administration with student scheduling adjustments and records management.
• Personnel and Payroll Support
• Maintain personnel records, leave documentation, and employment-related files in accordance with district procedures.
• Monitor employee attendance documentation and assist with payroll certification processes as required.
• Coordinate substitute requests and maintain related records as assigned.
• Support onboarding and offboarding procedures for staff at the school site.
• School Support Services
• Coordinate maintenance requests, technology work orders, and custodial service requests.
• Support communication efforts, including website updates, newsletters, and public information as assigned.
• Assist instructional staff with approved instructional materials and supply requests.
• Support cafeteria documentation and coordination as required by district procedures and federal program requirements.
• Confidentiality and Compliance
• Maintain strict confidentiality regarding student records, personnel matters, and district operations.
• Ensure compliance with district policies, state regulations, and applicable reporting requirements.
• Other Duties
• Perform other duties and responsibilities as assigned by the Principal or authorized supervisor that support school operations.

Evaluation:
Performance shall be evaluated in accordance with district policy and established administrative procedures.

Salary:
Salary to be established on an annual basis, through the adoption of the salary schedules.