Administrative Assistant

Location: Las Vegas Town

SUMMARY:

This position is responsible for providing administrative support.

DUTIES AND RESPONSIBILITIES:

Provides assistance to students and faculty;

Performs clerical tasks in the data entry function, compiles spreadsheets, etc.;

Screens and directs telephone, e-mail, and in-person inquiries.;

Maintains confidential and accurate records and files;

Maintains program databases;
Assists with gathering program data;

Handles confidential material accurately and in a professional manner;

Prepares Travel Requests, Vouchers;

Prepares Purchase

Requisition s, Checks Requests and other financial documents;

Picks up and delivers departmental mail and other documents;

Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required;

Prepares Schedule Entry Forms and Schedule Change Forms;

Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary;

Collects candidate applications and checks for completeness;

Prepares communications to students;

Communicates with students regarding program status;
Answers routine student questions and directs students to appropriate academic departments;

Forwards documentation to appropriate Advisor/Faculty for approval;

Assists with the gathering of data for CAEP/CACREP Accreditation;

Assists with gathering of data for outcomes assessment;

Prepares reports as needed for CAEP/CACREP and Outcomes Assessment;

Updates Advisors in the Banner System;

Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook;

Maintains regular attendance;

Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

High School Diploma or GED.

EXPERIENCE:

Three (3) years of experience performing general clerical/administrative assistant work.

PREFERENCE:

Associate degree in any field.

EMPLOYMENT REQUIREMENTS:

Must possess and maintain a valid New Mexico Driver’s License;

Must be willing to travel;

Must be willing to work overtime as required;

Must be willing to work flexible schedules as needed.

KNOWLEDGE, SKILLS, & ABILITIES:

Experience working with Banner (Student Information System) or willingness to learn the system;

Knowledge of general office practices and procedures;

Knowledge of preventative maintenance of office machines;

Knowledge of business communication;

Knowledge of general office procedures;

Skilled in Microsoft Office applications including Word, Excel, and Access;

Skilled with managing webpage content;

Ability to maintain effective working relationships with faculty, students, University community, and the general public;

Ability to communicate effectively by having an excellent command of the English language (both oral and writing);

Ability to follow written and verbal instruction;

Ability to make independent routine decisions;

PHYSICAL DEMANDS:

Work is performed in a typical interior/office work environment;

Repetitive hand motions and prolonged use of computer;

Must occasionally lift and/or move up to twenty (20) pounds;

Sitting for extended periods of time;

Kneel, bend, and stoop.

WORK ENVIRONMENT:

Work is performed in a typical interior/office work environment;

Work is performed in a typical interior/office work environment.
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