Chief Procurement Officer

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Full Time Professional FINANCE DEPARTMENT, Truth or Consequences, NM, US 1 Attachments

10 days ago Requisition

Salary Range: $58,003.00 To $87,005.00 Annually

SIERRA COUNTY POSITION DESCRIPTION

Job Title:

Chief Procurement Officer

Department:

Finance

director of finance and budget

Grade:

FLSA Status:

9

Exempt

Job Summary

Under the direction of the Director of Finance and Budget, the Chief Procurement Officer (CPO) plans, develops, administers, and oversees the County's procurement program in accordance with the New Mexico Procurement Code, Sierra County Procurement Resolution, grant requirements, and all applicable federal, state, and local laws and regulations.

The CPO serves as the County's subject matter expert for procurement, contract administration, and strategic purchasing while coordinating assigned capital improvement, facilities, construction, technology, and other County projects from planning through completion. The position collaborates with County departments, consultants, contractors, architects, engineers, vendors, funding agencies, and grant staff to ensure projects are properly planned, competitively procured, contractually administered, and successfully implemented.

The CPO provides guidance and technical expertise to County leadership regarding procurement strategy, contract administration, project coordination, procurement compliance, and best practices, while helping facilitate the successful delivery of County initiatives and reducing day-to-day project coordination responsibilities for County leadership.

Essential Functions

• Ensures all County purchases are conducted in accordance with the New Mexico Procurement Code, Sierra County Procurement Resolution, County policies, and all applicable federal, state, and local laws and regulations.
• Maintains and administers the County Procurement Resolution to ensure compliance with statutory and regulatory requirements.
• Serves as the County's chief procurement authority for goods, services, professional services, construction, and capital improvement procurements.
• Reviews and approves purchase requisitions; determines the appropriate procurement method; assigns purchase order numbers; and ensures compliance with procurement requirements.
• Advises and assists County departments with procurement planning, purchasing requirements, product specifications, procurement strategies, and best practices.
• Develops, prepares, and administers Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Quotes (RFQs), sole source procurements, emergency procurements, and other solicitation documents.
• Conducts pre-bid conferences, bid openings, evaluation meetings, negotiations, and post-award meetings.
• Researches procurement methods, products, services, and industry best practices to improve County purchasing processes.

Contract Administration

• Develops and maintains the County's contract administration process, ensuring compliance with procurement laws, funding requirements, and contractual obligations.
• Assists departments with developing scopes of work, technical specifications, procurement schedules, independent cost estimates, and contract documents.
• Prepares contract award documents and coordinates contract execution.
• Maintains complete procurement and contract files, including bids, proposals, determinations, amendments, change orders, modifications, payment documentation, and contract closeout records.
• Maintains the County's master contract database and monitors contract expiration, renewal, and solicitation timelines.
• Monitors open purchase orders, coordinates invoice reconciliation, and facilitates purchase order closeout.

Project Coordination & Implementation

• Coordinates assigned County capital improvement, facilities, construction, infrastructure, technology, and other special projects from project planning through completion.
• Works collaboratively with County departments to define project objectives, develop scopes of work, technical specifications, procurement strategies, project schedules, and cost estimates.
• Coordinates project activities among County departments, contractors, consultants, architects, engineers, vendors, grant staff, and other project stakeholders.
• Develops and maintains project schedules; monitors project milestones, budgets, procurement timelines, and contractual deliverables.
• Performs periodic site visits to monitor project progress, coordinate project activities, verify project milestones and contractual deliverables, and identify issues requiring resolution or leadership attention.
• Identifies project risks, procurement issues, and contract concerns; recommends solutions and assists with issue resolution.
• Conducts project meetings and provides regular project status updates to County leadership.
• Coordinates prevailing wage determinations…